Liquified Petroleum (LP) Gas

Gainesville Regional Utilities (GRU) is seeking to procure Liquified Petroleum (LP) Gas.

The Contractor shall provide LP (liquefied petroleum) gas to Gainesville Regional Utilities (GRU) on a scheduled basis. Services shall include the supply, delivery, and unloading of LP gas at designated GRU sites.

Pricing shall be based on a charge per gallon above the price published in BPN's Weekly Propane Newsletter and shall include all transportation costs to Gainesville, Florida. Pricing shall remain firm during the period of this Contract and shall be negotiated prior to any subsequent extensions utilizing the previously defined BPN index formula.

The Contractor shall supply and deliver Liquefied Petroleum Gas (LP gas) as required to maintain the supply in the LP Gas distribution systems owned and operated by GRU at the following subdivisions:

• Newberry Oaks (2 tanks) - 206 NW 238th Terrace
• Kanapaha Oaks - 8294 SW 107th Street
• The Grove (2 tanks) - 14819 NW 45th Place & 4181 NW 155th Terrace
• Kanapaha Pines (2 tanks) - 9693 SW 90th St
• Meadows of Kanapaha Phase III (2 tanks) - 8588 SW 89th Lane
• Malibu Farms - 7210 NW 136th Street
• Charleston - 15764 NW 48th Place

GRU's tanks are 1000-gallon tanks with multiple tanks at some sites. GRU uses approximately 30,000 to 50,000 gallons of LP Gas annually.

The Contractor is responsible for providing all labor, equipment and materials required to supply and deliver liquefied petroleum (LP) gas to maintain the supply of LP gas distribution systems owned and operated by GRU. [...] The Contractor shall guarantee a minimum of 15,000 gallons of LP gas inventory on hand throughout the contract term. [...] Contractor shall make deliveries as required, day or night. In the event of an outage, Contractor will be required to restore fuel to the site within two hours of notification.

The Contractor may be required to perform the following services on an as-needed basis.

• Transport 1,000 gallon tanks to and from GRU 's distribution systems in participating subdivisions.
• Pump down tanks that are to be removed from service and transferred to another GRU LP Gas distribution subdivision.
• At GRU's request, maintain tank and repair accessory items such as shut-off/fill valve, pop-off relief valve and liquid-level gauge.

Bids shall be submitted online on the OpenGov website prior to the closing date and time. Bids may be received up to but no later than **2:00 pm on Friday, November 13, 2026** via GRU e-Procurement Portal located at https://procurement.opengov.com/portal/GRU.

The *Respondent's Certification Form* must be submitted with the Response. If required, a Bid Bond and other documents must be provided with the Response. BID BOND REQUIRED: TBD

Award will be made to the lowest, responsive, responsible Respondent.

The term of this Contract shall commence on the February 1, 2027 and terminate on January 31, 2030. Upon mutual agreement between Parties, this contract may be renewed for two (2) year period additional years. Beyond the extensions described above, this Contract may be extended for an additional six (6) months to allow for completion of a new solicitation.