27-004 Inspection Services

The City of Commerce is soliciting competitively sealed proposals from qualified professional service providers to provide building inspection services throughout the city that include plan reviews, inspecting buildings, signs, and other structures/sites in the process of construction, alteration, or repair to ensure compliance with applicable codes.

The City of Commerce desires to have a qualified plan review and inspection services firm under contract for projects that may arise each year. The contract agreement will be for one year and shall be renewable each year for up to three years.

Scope of Services

Professional Services to be provided is for Inspections Services for Building. General functions shall include, but not limited to, the following:

• Coordination of plan review tracking, reporting, and interaction with applicable departments
• Review of plans for compliance including verification of dimensional requirements
• Identification of deficiencies by code section
• Preparation and entry of comments and results in permitting software
• Identification of missing information to request from applicant, if necessary, in coordination with the permit staff
• Provide comments to management for review
• Review of conclusions with management as needed
• Contact with applicants as needed if requested by management
• Coordination with plan reviewers of building and land development codes as needed
• Being a resource for team members
• Running reports from permitting software documenting reviews completed and duration time from applicable software
• Provide support for roundtable discussions as needed
• Services will eventually involve both electronically submitted plans and certifications and the traditional paper format. The proponent shall provide services remotely; no office space will be provided at the city. When necessary, the city's office location and conference room area may be used to meet with a property owner or his/her authorized agent to discuss inspections (i.e. plumbing, HVAC, electrical, etc.).
• Respondent shall provide copies of all required certifications with the proposal.

Building Inspection Services

• Conduct residential and commercial inspections of detailed drawings, design specifications, and construction plans for Structural, Electrical, Plumbing, HVAC
• Communicate with building owners, contractors, developers, and the general public regarding codes, inspection procedures, and other issues pertaining to code/ordinances compliance services.

**Certifications required.** Respondent should demonstrate that the firm and associates is ICC Residential and Commercial Building Inspection certified in all trades such as plumbing, heating, air, electrical, mechanical, as well as the ability to inspect footings, foundations, concrete slabs, and framing. Provide proof of such certification for the last 3 years.

**Submission:** One (1) original, one (1) copy, and one (1) fully executable electronic copy (PDF) of the complete signed submittal must be received by the submittal deadline. Proposals must be submitted in a sealed envelope stating on the outside, the vendor's name, address, the RFP Number and title to the City of Commerce, Attention: Finance Director. Hand delivered copies may be delivered ONLY between the hours of 8:30 a.m. and 3:30 p.m. ET, Monday through Friday, excluding holidays observed by the City of Commerce.

Selection criteria:

• Complete proposal – 20 Points
• Applicant must show complete understanding of the services to described in this RFP – 15 Points
• Experience and Past Performance – 20 Points
• Cost – 40 Points

**Bonding:** A performance bond in the amount equal to 100% of the contract amount will be required upon contract. Each proposal must be accompanied with a bid bond in an amount equal to 5% of the base proposal.

**Insurance:** General Liability should cover $1,000,000 per incident. Selected vendor will be required to provide proof of liability and workman's compensation insurance before work can begin.

**Contract term:** The City of Commerce intends to award a one-year contract, with the option to extend up to three additional years awarded annually.

Valid submittals shall not be withdrawn for a period of 90 days from the date specified for receipt of submittals.