27-002 Gas Main Installer

The City of Commerce is soliciting competitively sealed proposals from qualified professional service providers to furnish experienced labor and services for a standby contractor responsible for natural gas main installations and any necessary repairs within the City of Commerce service area.

The City of Commerce desires to have a gas main installer under contract for projects that may arise each year. The contract agreement will be for one year and shall be renewable each year for up to three years.

The City of Commerce desires to have a gas main installer under contract for projects that may arise each year. The contract agreement will be for one year and shall be renewable each year for up to three years.

The City of Commerce is issuing this Request for Proposal (RFP) for qualified professionals and intends to award a one-year contract for gas main installation, with an option to extend up to three additional years, each awarded annually.

Project labor cost shall be submitted for the following procedures and shall remain unchanged for each contractual year. These costs are per linear foot and shall be used for actual projects when they arise.

The successful contractor shall provide details of operator qualifications for all employees that will be part of the installation or construction. The operator qualifications reports are required before any construction can begin. A copy of the successful contractor’s drug and alcohol testing plan is also required along with the latest PHMSA Drug and Alcohol Testing Data. While under contract with the City of Commerce this PHMSA Drug and Alcohol Testing Data shall be submitted to the City quarterly throughout the life of the contract.

Payment will be processed after completion of all construction and the successful testing of all installed products.

**Submission method:** Submittals are to be sealed, marked with the vendor's name and address and labeled: “RFP 27-002”. One (1) original, one (1) copy, and one (1) fully executable electronic copy (PDF) of the complete signed submittal must be received by the submittal deadline of **November 6, 2026, 3:00 pm, local time prevailing**. Hand delivered copies may be delivered ONLY between the hours of 8:30 a.m. and 3:30 p.m. ET, Monday through Friday, excluding holidays observed by the City of Commerce.

Questions

All questions that arise must be submitted prior to ten (10) business days before the submittal due date and shall be directed to the contact person in writing via email.

Scoring

Responses to this RFP will be scored according to the following criteria:

• Complete proposal – 20 Points
• Applicant must show complete understanding of the entire project – 15 Points
• The ability to complete the project within the timeline provided – 5 Points
• Quality of previous projects of a similar nature reflected in resume – 20 Points
• Cost – 40 Points

Bonds and insurance

A performance bond in the amount equal to 100% of the contract amount will be required upon contract. Each proposal must be accompanied with a bid bond in an amount equal to 5% of the base proposal, payable to the City of Commerce and issued by a Corporate Surety authorized to do business in the State of Georgia. General Liability should cover $1,000,000 per incident.

Valid submittals shall not be withdrawn for a period of 90 days from the date specified for receipt of submittals.