27-005 Landscaping Services

The City of Commerce invites qualified professional service providers to submit competitive sealed proposals for landscaping services throughout the city.

The City of Commerce seeks a qualified vendor to provide monthly general landscaping services that maintain a clean, professional appearance at City-owned properties. The initial contract term will be one year, with renewal to be reviewed before the term expires.

The vendor shall maintain grass and vegetation on City properties and rights-of-way using conventional mowing equipment, small equipment, and hand tools. The vendor shall provide all necessary equipment and maintain the equipment. A list of locations, and location specifics are included in Attachment A. Maps are included in Attachment B.

General functions shall include, but not limited to, the following:

• Coordination of monthly landscaping services, and interaction with applicable departments.
• Services shall comply with general safety requirements to protect residents, employees, and passersby and shall not obstruct traffic.
• The vendor shall mow turf areas; control weeds in landscaped beds and along concrete borders; remove leaves and other landscaping debris; and prune vegetation as directed by the City of Commerce to maintain a clean appearance.
• The vendor shall control weeds and fertilize turf as necessary.

Attachment A locations

• Commerce Gateway (Homer Road & US 441 Hwy intersection): cuts triangle area and around Commerce signage, every other week.
• Commerce Flower Beds in Downtown Area: 22 total flower beds, weekly.
• City of Commerce Administrative Complex, 110 State Street: every other week.
• Spencer Park, 1607 South Elm Street: weekly.
• Commerce Library, 1344 South Broad Street: weekly.
• Presidential Park, corner of Maysville Road & Roosevelt Boulevard: weekly.
• Jefferson Rd and Homer Road rights-of-way: every other week.

The Public Works Department may extend service intervals at any location during off-peak seasons, including fall and winter.

**Submission:** Submittals are to be sealed, marked with the vendor's name and address and labeled: "RFP 27-005". One (1) original, one (1) copy, and one (1) fully executable electronic copy (PDF) of the complete signed submittal must be received by the submittal deadline of **December 8, 2026, 2:00 pm, local time prevailing**. Hand delivered copies may be delivered ONLY between the hours of 8:30 a.m. and 3:30 p.m. ET, Monday through Friday, excluding holidays observed by the City of Commerce.

Respondents should, in a separate envelope, include a Total All-Inclusive Not to Exceed Maximum Price.

Selection criteria:

• Complete proposal – 20 Points
• Applicant must show complete understanding of the services to described in this RFP – 15 Points
• Experience and Past Performance – 20 Points
• Cost – 45 Points

**Bonds and insurance:** A performance bond in the amount equal to 100% of the contract amount will be required upon contract. Each proposal must be accompanied with a bid bond in an amount equal to 5% of the base proposal. General Liability should cover $1,000,000 per incident.

**Contract term:** The initial contract term will be one year, with performance reviewed before the end of each contract year to determine whether to renew the agreement.