Purchase and Installation of Cubicles

The City of Kingsland is soliciting proposals from qualified vendors to provide, deliver, and install office furniture for the Kingsland Welcome Center. The selected vendor shall furnish a complete, functional, and professional furniture solution in accordance with the specifications outlined in this RFP.

The purpose of this Request for Proposal (RFP) is to solicit itemized bids for the procurement, delivery, and professional installation of three (3) integrated, commercial-grade workstations. The entire configuration must be expertly fitted within an exact 10' x 12' (120 sq. ft.) private office space footprint located in Kingsland Georgia.

Provide and install three commercial-grade modular workstations within an approximately 10-foot-by-12-foot office. Each workstation should provide an approximately 5-foot-by-5-foot L-shaped work area, subject to field verification and an approved layout.

Vendors may propose alternative configurations, panel construction, and standard manufacturer dimensions that provide comparable functionality while maintaining required accessibility, door, and circulation clearances. Submit a dimensioned layout with the proposal.

Include:

• Fabric-covered lower panels with translucent upper panels, approximately 52–56 inches overall in height. Framed or frameless upper panels are acceptable.
• Durable, easy-to-clean work surfaces; light neutral fabrics and finishes; and coordinating metal trim. Final selections are subject to City approval.
• At least two 120-volt receptacles and two USB charging ports per workstation, with integrated cable management.
• One lockable under-desk filing pedestal per workstation.
• Three adjustable, commercial-grade ergonomic task chairs

Delivery & Installation

The vendor shall:

• Deliver all furniture to the project site
• Assemble and install all items
• Place furniture according to approved layout
• Remove all debris and packaging
• Ensure all furniture is fully functional upon completion

**Submission method:** All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title, opening date and name of proposer shall be clearly displayed on the outside of the sealed envelope. All Responders shall submit one (1) original and two (2) copies of their documents in a SEALED envelope or package. Responders must submit their proposal no later than **Tuesday, November 10, 2026 at 2:00 PM**. Any proposal received after the time and date specified will NOT be considered. The proposal opening will be held in the City Hall Council Chambers located at 107 South Lee St., Kingsland, GA.

Evaluation Criteria

• Compliance with specifications- 20%
• Quality and durability of furniture-20%
• Cost and overall value-20%
• Vendor experience and references- 10%
• Delivery and installation timeline-10%
• Flexibility and design approach-20%

Insurance

• City’s approved coverage limits are **$1,000,000** and required proof of insurance
• Workers Comp
• Auto Liability (if delivering/installing)

**Required Documents:** *Acknowledgement of Addenda* and *W-9*. Pursuant to O.C.G.A. §13-10-91, the successful contractor shall submit a Contractor Affidavit verifying participation in the federal E-Verify program prior to execution of the contract agreement.

Unless otherwise stated, payment will be made within thirty (30) days of the completion of the Scope of Work and acceptance by the City of Kingsland.