Services to Manage, Coordinate, and Market Aloha Stadium SM&M

The purpose of this Request for Proposals (RFP) is to solicit proposals from qualified individuals or entities to independently operate the Aloha Stadium Swap Meet and Marketplace within the Swap Meet Area on the Stadium Property, including comprehensive management, marketing, coordination, and operations. The selected Contractor shall ensure that it operates in a coordinated, efficient, and professional manner that aligns with the operational objectives and mission of the Stadium Authority.

The Stadium Authority seeks innovative and results-driven proposals that will enhance the overall success of the Swap Meet and Marketplace by expanding the vendor base, increasing customer attendance, strengthening marketing and promotional efforts, and improving the overall vendor and visitor experience. [...] This RFP is intended to secure the services of a single Contractor (hereinafter referred to as “Contractor” or “Offeror).

The Contractor shall provide a sufficient number of qualified, trained, and supervised personnel necessary to safely, efficiently, and successfully operate all aspects of the Aloha Stadium Swap Meet and Marketplace, including the management of Authority owned assets located within the Swap Meet and Marketplace footprint (see Exhibit D). The Contractor shall:

Vendor Operations

• Recruit and retain merchandise and food & beverage vendors.
• Register vendors and verify permits and licenses.
• Collect vendor fees and maintain records.
• Assign and manage vendor booth locations.
• Conduct daily vendor check-in and check-out.
• Enforce vendor rules and compliance requirements.

Parking & Traffic Operations

• Manage customer and vendor parking.
• Collect and report buyer admission fees.
• Develop, manage, and implement traffic control plans.

Public Safety Operations

• Provide and pay for trained security personnel to ensure the public's safety for all Swap Meet events.
• Manage a security team to monitor and patrol the Swap Meet grounds.
• Provide crowd management and incident response.
• Provide first aid services, supplies, and medical response.

Custodial Operations

• Keep the Swap Meet premises free and clear of trash and other unsightly objects or conditions.
• Collect and dispose of waste.
• Manage recycling programs.

Maintenance Operations

- Be responsible for repairing any damage to the venue infrastructure caused by vendors and buyers.

Specialty Events

- Plan, promote and coordinate a minimum of twelve (12) specialty events in each calendar year.

Operational Requirements

- Operate the Swap Meet every Wednesday, Saturday, and Sunday.

Reserve Account

- The Contractor shall set aside and pay into the Reserve Account an amount equal to one percent (1%) of each month’s gross receipts from Swap Meet vendor fees and Swap Meet buyer admissions.

Promotional & Marketing Requirements

- The monthly budget and total expenditure of the Promotional Plan shall be a minimum of Twelve Thousand Five Hundred Dollars (**$12,500.00**) per month.

The Stadium Authority RFP-SA-27-01 is issued and will be awarded through the State of Hawaii’s electronic procurement system (HIePRO). All offer responses must be submitted electronically through HIePRO no later than **2:00 p.m., November 20, 2026**. Offers received after the due date and time or received in a form other than electronically through HIePRO will not be considered.

Offerors interested in responding to this electronic solicitation must be registered on HIePRO.

The term of the contract will be three (3) years from the Contract Start Date with an option to extend, if mutually agreeable, by up to two (2) additional periods of up to one (1) year each.

The Proposed Promotional Plan shall be submitted as part of the bid package and will be evaluated in accordance with the criteria outlined in Section Five (5).