DHS IFB Shapiro Industrial Washer Extractor Machines

Shapiro Developmental Center is seeking the removal and disposal of two inoperable Industrial washing machines on premises and the installation of two new Industrial washing machines of comparable size and operation.

This procurement is for **Small Business Set Aside Program** vendors only.

Supplies and/or Services Required

• Removal of the current machines will require disconnecting from existing piping/plumbing, electrical or bracing needed to secure the machine to the facility floor.
• Vendor will remove and dispose of old washer/extractor machines that will be replaced with two new machines.
• Removal/Disposal of the machines from the facility premises will require a forklift or other mechanical device due to the size of the machine.
• Machines will be a direct replacement and will not require the need for any wall removal or other structural work to complete the installation process.
• Vendor will provide two new industrial washer/extractor machines with at least an 800 pound capacity per each machine. Each machine must have a hydraulic tilt unload mechanism and power operated doors.
• New machines must be compatible with existing electrical hook up. Existing electrical hook up is 220 volt 3-phase connection.
• Existing hook-ups must be used and modifications to existing piping/plumbing, electric and bracing to make the machine operable and secure to the facility floor shall be replaced for age and compatibility reasons.
• A forklift or other machine will be needed to move the machine into place due to size and distance from building entry/docks.
• The machines must be operable and ready to use by Shapiro personnel at the completion of the install.
• Installation must meet all regulations and code and be installed per the manufacturer's instructions and guidelines to be compliant with manufacturer warranty.

Milestones and Deliverables

Vendor is responsible for providing two industrial sized washer extractor machines. Installation of machines shall be with-in ten business days from the delivery date of the machines to the facility. Vendor is responsible for coordinating shipping/delivery of the machines to the Shapiro Laundry facility building. Vendor is expected to coordinate delivery and installation with Shapiro’s Engineering and Receiving departments.

Vendor is responsible for completing the installation per Illinois code and manufacturer specifications. Installation shall be completed within ten business days from the delivery of the machines and the machines shall be ready for operation by the Shapiro personnel before project is considered complete and ready for invoicing.

Vendor/Staff Specifications

Vendor must be an authorized reseller of machines purchased and have technicians on staff for repair and maintenance purposes.

Submission

Only Electronic Submissions of Bids through BidBuy will be Accepted. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS, e-mail, or hand delivery, will neither be accepted nor considered. The Bid must remain firm for 90 days from opening.

Required documents

• IPG Active Registered Vendor Disclosure
• Offer to the State of Illinois
• Contract
• RMO150

Small Business Set-Aside

Bidder must be registered by the Illinois Small Business Set-Aside Program at the time Bids are due for the Bid to be evaluated.

Evaluation

The State will award by lowest overall total price. Bidder shall submit pricing in the Quote Items Tab on BidBuy.

Bonds and insurance

If quote is over **$150K**, a performance bond will be required. Vendor shall provide General Commercial Liability insurance in the amount of **$1,000,000** per occurrence and **$2,000,000** Annual Aggregate; Auto Liability in amount of **$1,000,000** per occurrence; and Worker’s Compensation Insurance in the amount required by law.

Contract term

The contract will have an initial term commencing upon the last dated signature of the Parties and ending 6/30/2027.