MDH OCMP 26-25345 Maryland Family Planning Program (MFPP) Database

This Request for Proposals (RFP) is issued to procure the goods or services, as specified in this Section 2, from a contract between the selected offeror(s) and the State of Maryland (“State”). The State is issuing this Request for Proposals (RFP) for a web-based database (“Database”) for the collection and maintenance of Maryland Family Planning Program (MFPP) encounter-level data from all clinic sites. This will include clients’ demographics, date of service, and reproductive health services provided, contraceptives dispensed, and counseling provided. MFPP and all Title X grantees are required to submit data to the Office of Population Affairs (OPA) through the Family Planning Annual Report (FPAR).

Technology Hosting Data Requirements

Due to the high priority of protecting and managing data assets, the Contractor shall provide a schematic diagram and explanation of the proposed IT configuration, including a clear readable picture showing the data flow configuration between network platforms, software, and firewalls, and a written description of the configuration.

All reporting using State data shall be stored on secured platforms (e.g., databases, servers, etc.).

Database requirements

To ensure that the web-based Database platform, throughout the term of the Contract, continues to comply fully with the data collection and reporting requirements the Contractor shall:

• Provide consistent field comparison edits, check for invalid field values and invalid dates, and provide error reports and error summary statistics.
• Have the capacity to accept compatible electronic client, visit, lab test, and lab result data files from a variety of platforms currently used by third-party systems. The Database must functionally interface with the current following platforms: EPIC, CureMD, eClinical Works, Patagonia, Visual Health Net (VHN).
• Work with Electronic Health Record (EHR) vendors for all clinics to initialize and sustain successful electronic data transmissions.
• Work with Maryland Laboratories Administration to ensure accurate and timely transfer of electronic laboratory results to FP clinics.

Training

Contractor shall develop a training plan and approach, create training manuals (online/hard copy as directed by the Contract Monitor) and training materials on how to access and operate the web-based Database.

Reports

Contractor shall provide a user-friendly report menu containing all relevant Client Visit Record (CVR) data as noted on the CVR form. [...] Prepare monthly clinic reports to the FP Manager at each FP clinic. [...] Prepare annual demographic reports for both fiscal year (July 1 through June 30) and calendar year (January 1 through December 31) data.

Support

The Contractor shall provide to the Contract Monitor and all FP clinics toll-free technical assistance during normal business hours, 8:00 a.m. through 5:00 p.m. (Eastern Time) Monday through Friday. The Contractor guarantees a telephone response for critical requests within four (4) hours of any technical assistance call.

**Submission method:** Submit on emma.maryland.gov under Solicitation Number OCMP # 26-25345. To submit a proposal, offerors must first register on emma.maryland.gov.

A Contract will be awarded in accordance with the Competitive Sealed Proposals method under COMAR 21.05.03. Multiple or alternate Proposals will not be accepted.

This is a single award.

**Contract duration:** Five (5) year base period with no option. Contract Type: Indefinite Quantity - Firm Fixed Price.

An overall Minority Business Enterprise (MBE) or Disadvantaged Business Enterprise (DBE) subcontract participation goal of 4 percent of the total contract dollar amount has been established for this procurement. This solicitation includes a VSBE participation Goal of 1%.

There are no Offeror Minimum Qualifications for this procurement.

Scheduled Site Visit: N/A.