School Zone Flashing Beacon System Replacement

The City of Springfield, Missouri (the City) is requesting proposals for the purchase of school zone flashing beacon systems to replace its existing school zone beacon equipment. The City intends to award a single contract to one responsible offeror whose proposal is most advantageous to the City considering all evaluation factors stated in this RFP.

The City currently operates school zone beacons that are configured and adjusted manually in the field. The purpose of this procurement is to replace that equipment with systems that are remotely monitored, scheduled, configured, and managed over cellular or satellite communications, and that continuously collect speed data accessible from a remote software platform.

This is an equipment purchase only. Installation is not included and will be performed by City forces or under a separate contract.

The procurement covers one hundred (100) locations:

• Seventy-five (75) solar powered locations.
• Twenty-five (25) AC hardwired locations.
• Nine (9) of the solar powered locations and three (3) of the AC hardwired locations shall also include a speed feedback sign system.
• All one hundred (100) locations shall include continual speed monitoring functionality with data remotely accessible.
• All systems shall be mountable on a 15 ft tall aluminum pole, 4 in. round, set on an 18 in. tall base.

**Included in the Proposal.** Each proposed system shall include, at a minimum:

• Dual 12 in. flashing yellow beacons with all required backplates, visors, and hardware.
• Solar panel, at solar locations only.
• System controller.
• Controller and battery cabinet or cabinets.
• Battery or batteries, at solar locations only.
• All internal wiring, terminations, fusing, and disconnects.
• All mounting hardware for a 4 in. round pole.
• Supporting remote management software platform and mobile application.
• Cellular or satellite connectivity hardware, including antenna, modem or terminal, and SIM or service provisioning.
• Stealth speed monitoring and recording components at all 100 locations.
• Supplemental speed feedback sign systems at the 12 designated locations.
• Extended warranty and support options as priced in Form 3.

**Excluded from the Proposal.** The following are excluded and shall not be priced:

• Signage, including school zone signs, speed limit plaques, and any regulatory or warning signs.
• Poles.
• Foundations and bases.
• Installation labor, traffic control, and field wiring to the point of service.
• AC electrical service, meter sockets, and utility coordination.

All equipment shall carry a manufacturer warranty against defects in materials and workmanship for a minimum of two (2) years from the date of City acceptance.

**Submission:** Proposals shall be uploaded into the Euna OpenBids (formerly DemandStar) e-bidding system. HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED. Proposals received after the opening date and time shall not be considered.

Offeror must complete, execute, and submit all Pages identified with "RETURN THIS PAGE" of this RFP document to be deemed responsive and considered for award. Offerors are **REQUIRED** to complete, sign, and return the Title-Signature Page with their submittal.

All proposals submitted shall be binding for one hundred twenty (120) calendar days following the opening.

**Evaluation:** The proposals will be evaluated by a Selection Committee comprised of selected City personnel. Members of the Selection Committee will review and rate each responsive proposal based on the criteria identified in Enclosure I of this document. Oral interviews may be conducted in order to make a final determination of the top-ranking firm if the City determines interviews are necessary.

**Payment:** Payment terms shall be Net 30 if not otherwise specified. Pre-payment terms are not acceptable.

**Federal requirements:** This procurement uses federal-aid funds. Each proposer shall submit the certification in *Form No. 9*.

The tentative timeline is: Meet to review and Interviews, week of December 9, 2026; Notice of Recommendation for Award, December 16, 2026; Notice to Proceed, January 31, 2027.