Commercial Portable Scale Calibration/Repair

Nevada Department of Public Safety-Highway Patrol is seeking quotes from qualified vendors to provide commercial portable scale calibration and repair services as described in the scope of work.

The State intends to award one contract in conjunction with this informal solicitation, as determined in the best interests of the State. Nevada Department of Public Safety-Highway Patrol shall administer contract(s) resulting from this solicitation.

• Contractor agrees to provide all labor, equipment and materials to repair or replace the Division's existing semi portable and portable, including calibration on an as needed basis.
• Replacement materials will be the same as those being replaced, or current equivalent as necessary.
• The Contractor will stock common failure items in sufficient quantities as may be necessary to meet the Division's repair time and requirements.
• Contractor agrees to perform the semi portable and portable scale repair and calibration in accordance with the scale manufacturer's specifications and the requirements of State of Nevada, Bureau of Weights and Measures. Contractor is responsible for complying with all applicable federal, state, and local rules and regulations.
• The contractor shall ensure that facilities and technicians have the appropriate certifications to inspect, calibrate, and/or repair Haenni and Intercomp scales.
• Contractor shall outsource the repairs of the Haenni scales to Loadmeter, unless Contractor obtains certifications for repair on Haenni scales from the manufacturer. [...]
• Division personnel will deliver and pick up the semi portable and portable scales from the Contractor's facility. The Contractor will complete repairs within **three (3) weeks** and certification/calibration work within **one (1) week**. The Contractor will obtain approval from the Division's Commercial Lieutenant for repairs beyond these timeframes.
• The Contractor will remit invoices for services rendered on a monthly basis. All invoices for Nevada Highway Patrol (NHP) will be sent to nhpfiscal@dps.state.nv.us. Invoices must include an invoice number, invoice date, location, and date of service. All corresponding service reports generated during the billing period shall be submitted with the invoice.

**Submission:** Submit quotes through nevadaepro.com.

The resulting contract(s) are expected to be for a contract term of (4) years.

Quotes shall be consistently evaluated and scored based upon the following factors and relative weights.

• Technical Factor #1 - Facilities and technicians with the appropriate certifications, equipment, and qualifications to inspect, calibrate, certify, and repair Haenni and Intercomp portable scales: 25
• Technical Factor #2 - Ability to meet the Division's turnaround times for calibration and repairs: 25
• Technical Factor #3 - At least three years of direct experience calibrating, repairing, and certifying portable vehicle scales used by law enforcement or regulatory agencies: 20
• Technical Factor #4 - Past performance and references from government, law enforcement, or regulatory agencies for similar services: 15
• Technical Factor #5 - Clear pricing structure for calibration, certification, repairs, replacement parts, and any additional fees: 10
• Technical Factor #6 - Cost: 5

*Reference Questionnaire* is to be filled out by 2 of the vendor's clients and **required** to be returned to k.cornmesser@dps.state.nv.us.

**Mandatory minimum requirements:** Pursuant to NRS 333.311 a contract cannot be awarded to a vendor that does not comply with the requirements listed in this section. Prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b). Business license must match nevadaepro.com vendor registration.

See *Attachment BB: Insurance Schedule* and *Attachment CC: Standard Form Contract* for review.