Document Draft, Consulting, and Project Management

The State of Nevada Purchasing Division, on behalf of the Nevada State Public Charter School Authority (SPCSA) is seeking proposals from qualified vendors to provide Document Draft, Consulting, and Project Management services as described below and in the scope of work and attachments.

The State intends to award multiple contracts in conjunction with this request for proposals (RFP), as determined in the best interests of the State. SPCSA shall administer contract(s) resulting from this solicitation.

The Nevada State Public Charter School Authority (SPCSA) is an independent state agency established in 2011 and responsible for authorizing, overseeing, and supporting Nevada public charter schools.

Shared Knowledge Document Library

Research, document, and organize within the SPCSA’s Sharepoint site requested information such as historical information, current information, guidance, procedures, obligations, templates, and related information. This may include, but is not limited to, creating policies, procedures, spreadsheets, instructions, templates (including email templates), white papers, and related resources.

Develop documentation and learning resources in such manner that current and future employees and individuals with limited initial knowledge can navigate easily and use independently to gain the knowledge needed to perform tasks, complete reports, comprehend situations, and make informed decisions.

Subject Matter Expertise and Guidance

Engage in deep self-guided research of SPCSA historical actions, current matters, grants, and related topics to assist in guiding agency decisions and answering external questions (auditors, LCB, GFO, etc.).

Particularly in areas of historical, nuanced, and complex situations, provide guidance and explanations, engage in problem solving discussions, propose solutions with associated rationale, and give additional context, perspectives, and related information SPCSA staff may not know to ask about that is relevant to the situation and agency.

Additional Project Work and Management

Complete assigned project work in accordance with agency, state, and federal requirements and by established deadlines.

Projects may vary based on agency need. Example projects and project work may include, but is not limited to:

• Training staff one-on-one and in group settings.
• Supporting the preparation of responses to GFO, LCB, legislators, auditors, and related entities when historical context or subject matter expertise/research is needed.
• Researching topics as assigned and preparing written and oral recommendations, guidance, and datasets to inform agency decision making.
• Supporting legislative activities, including bill analysis, researching topics, viewing and summarizing hearings, implementation requirements, agency policy/procedure changes, and related work.
• Completing and submitting reports, forms, and related materials.
• Performing other supplemental agency projects as needed.

Responses must be submitted as a quote through nevadaepro.com.

The resulting contract(s) shall specify an initial contract term of 4 years, anticipated to begin January 20, 2027 subject to Board of Examiners (BOE) approval, with an option to renew for one (1) one (1) year extension, if agreed upon by vendor(s) and in the best interest of the State.

The total not-to-exceed amount for this project is **$280,000** (approximately $70,000 per fiscal year).

Responses shall be consistently evaluated and scored based upon the following factors and relative weights.

| Factor | Weight |
| --- | --- |
| Demonstrated success in comparable engagements | 100 |
| Vendor’s approach to working with the SPCSA | 95 |
| Vendor’s plan and approach to meeting the contract goals and deliverables | 90 |
| Vendor’s ability to meet ideal proposal elements | 50 |
| Preferred vendor qualifications | 5 |

The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

The State strongly prefers vendors agree to the terms of the attached insurance schedule as is.