HVAC BAS Preventative Maintenance

The Nevada State Purchasing Division, on behalf of the Nevada Division of Museums and History is seeking proposals from qualified vendors to provide HVAC Building Automation System (BAS) Preventative Maintenance services as described below and in the scope of work and attachments.

This solicitation is for the Nevada State Museum located in Las Vegas, Nevada.

The State intends to award one (1) contract in conjunction with this request for proposals (RFP), as determined in the best interests of the State. The Nevada Division of Museums and History shall administer the contract resulting from this solicitation.

• Preventative Maintenance: Ensure proper operation and function of equipment, controls, and control devices. Minimum one (1)- time per month.
• System Backup: Verify proper operation of backup software and backup files. Minimum one (1)- time per month.
• Communication: Check and validate communication status of all controllers and associated HVAC equipment. Note and troubleshoot any “no communication” status found.
• Alarms: Review alarm status, evaluate and clear as necessary.
• Terminal Units: Spot-check representative units for performance meeting all programmed setpoints.
• Setpoint: Spot-check key system setpoints, ensuring they are within parameters for both energy efficiency and occupant comfort. These include temperatures, pressures, and air flow.
• Support: Onsite support to address any immediate needs and concerns.
• Log and Service Report: Maintain and update detailed list of issues requiring repair or modification.

Vendors shall submit quotes or responses via create quote in the State electronic procurement website, **nevadaepro.com**. Quotes or responses submitted as physical copies, email, or any submission method except nevadaepro.com shall not be considered.

The deadline for submissions is the nevadaepro.com bid opening date and time: **November 23, 2026 @ 1:00 pm** Pacific Time. Late quotes will not be accepted.

Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165. Responses shall be consistently evaluated and scored based upon the following factors and relative weights.

• Demonstrated Competence: 20
• Experience in Performance of Comparable Engagements: 20
• Conformance with the terms of this RFP: 25
• Expertise and Availability of Key Personnel: 15
• Cost factor: 20

Financial stability shall be scored on a pass or fail basis.

The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

The resulting contract will specify an initial contract term of four (4) years, anticipated to begin February 15, 2027 subject to Board of Examiners (BOE) approval, with an option to renew for two one (1) year extensions, if agreed upon by vendor(s) and in the best interest of the State.

Attachments for response. To be completed and returned: *Reference questionnaire*, *Cost schedule*, *Certification regarding lobbying*, *Vendor Information Response Form*.