GRANT WRITER

The Township of West Orange is soliciting proposals through the competitive contracting process in accordance with N.J.S.A. 40A:11-4.1 et seq., for the following services:

Grant Writer Services

The vendor shall be a part time, INDEPENDENT CONTRACTOR or FIRM. The vendor shall be solely responsible for their own work hours and daily responsibilities.

Vendor's responsibilities shall include, but are not necessarily limited to:

• Providing professional consultations with respect to the study of County, State, Federal, corporate and private aid funds as they relate to the needs of the Township of West Orange, or as requested by the Township.
• Researching, planning, preparing, submitting, proceeding with and following up on all applications and programs for such aid.
• Having staff available to talk to and work with Township Department Heads and their staff regarding any grant opportunities and /or grant applications the Township wishes to pursue.
• Obtaining “New Grants” on a yearly basis totaling at least the amount paid to vendor for that year. [...]
• Submitting an annual written report by the end of each contract year to the Mayor concerning all services rendered and new grants obtained.
• Attendance at any meetings requested by the Mayor and/or Business Administrator to discuss potential grants and report as to timeframes and deadlines for submission of grant applications, status of grant applications, and areas of available grant funding.

All grant applications are subject to the approval of the Township in its sole discretion, and no grant application shall be submitted without the prior approval of the Township Council.

Optional Add-On Services

Interested Proposers may propose to provide Grant Application\ Award Management Tool and/or Grant Administration Services as “optional add-on services” under this contract.

Sealed proposals, clearly marked with the title and name and address of party making same, addressed to the Township Council of the Township of West Orange will be received by mail, or hand delivery, at the Municipal Building, 66 Main Street, West Orange, NJ 07052. Submission due date is **November 13, 2026 at 11:00AM** and will be publicly opened and read at that time in the Council Chambers on the same day. Please submit one (1) original, and one (1) electronic copy on a CD or USB drive in a sealed envelope marked “Submission of RFP for Grant Writing Services”.

Evaluation Criteria

• Management 30 points
• Cost 30 points
• Technical proposal 40 points

Once bids/proposals have been opened, they shall remain firm for a period of sixty (60) calendar days.

General liability insurance shall be provided with limits of not less than $1.000.000.00 any one person and $1.000.000.00 any one accident for bodily injury and $1.000.000.00 aggregate for property damage, and shall be maintained in full force during the life of the contract.