Disposition of Surplus Library Materials

The Incorporated County of Los Alamos ("County") is requesting Proposals from qualified and experienced firms to operate a bookstore for the purpose of selling and disposing of surplus and donated library materials in coordination with the Los Alamos County Mesa Public Library System ("Library") which the County operates for the benefit of its residents and the general public.

The Offeror shall provide comprehensive services for the sale and disposal of library materials withdrawn from the Library's collections. Services shall include, but are not limited to, the following:

• Review all library materials designated as surplus by the Library.
• Sort both materials donated for the benefit of the Library and materials removed from the Library's collections.
• Assess items for potential resale, recycling, donation, or disposal based on condition, format, and market viability.
• Operate a bookstore for public sale of surplus library materials and items donated for the benefit of the library.
• Operate at no cost to the Library, other than provision of physical space.
• Maintain public bookstore hours of approximately forty five (45) hours over six (6) days per week, with the option to expand as long as hours coincide with those of the Library.
• Identify materials determined to be rare, unique, or of potentially high value and manage online sale of such items through appropriate platforms to maximize revenue.
• Appropriately dispose of surplus materials that cannot be sold.
• Make items of little or no value available to the public at no cost when appropriate.
• Recycle materials that cannot be sold or distributed, at no cost to the Library.
• Ensure all disposal and recycling activities comply with local regulations.
• Submit quarterly financial reports to the library.
• Maintain open communication with library staff to coordinate issues and events.
• Maintain a professional and safe working environment during all onsite activities.

Deliverables

• Provide quarterly reports to the Library Manager which detail all revenues and expenditures associated with disposal of surplus materials.
• Submit an annual donation to the Library of the net proceeds of any sale of surplus materials, to be used for the benefit of Los Alamos Public Library, as determined by the County Library Manager, in accordance with County and Library policies, mission, goals and objectives.

County will provide to the selected contractor rooms numbered 205 and 206, attached to the main entrance and foyer of the Library, located at 2400 Central Avenue, Los Alamos, New Mexico, hereinafter referred to as the "Premises."

**Submission method:** Only Proposals submitted through the County's Procurement Portal at https://losalamosnm.bonfirehub.com/ by the Proposal Due Date will be considered. Late responses will not be considered.

Proposal Due Date and Closing: **November 12, 2026, 2 p.m. Mountain Time**.

The County contemplates a multi-term contract as a result of this RFP. The term of the contract may be for a period of up to seven (7) years.

Offerors must propose pricing for each potential year of the contract. Pursuant to County Ordinance, the use of a cost-plus-a-percentage-of-cost contract is prohibited.

The Chief Purchasing Officer has determined a preference is applicable to this solicitation. Offerors must submit a written request for preference, using the *Request for Preference* form provided through the County's Procurement Portal, with a copy of the applicable state-issued preference certificate, with its Proposal to qualify for preference.

Evaluation Criteria

| Criteria | Weighted Points |
| --- | --- |
| Qualifications, Experience, and Relevant Experience Providing Similar Services | 30 |
| Understanding of and Ability to Comply with, Laws, Rules, and Regulations and Proof of Valid Licenses and Permits | 10 |
| Description of Services and Ability to Meet Scope of Services | 40 |