Meals- Portable Meal Pick up

The purpose of this Request for Proposal is to identify qualified providers capable of administering and delivering a comprehensive Portable Meal Program that expands access to nutritious meals for eligible older adults across all five Rockland County townships. This program was established to ensure nutritious meals are available within hard-to-reach communities, promote extended independence by offering an alternative option for more active older adults who may not require traditional home delivered services, and help reduce food insecurity among seniors.

The selected proposer will be responsible for managing the full distribution process, including coordination with community partners, establishment and oversight of distribution sites, intake and eligibility documentation, and consistent delivery of meals that meet all nutritional, regulatory, and menu standards required by the Rockland County Office for the Aging, NYSOFA, and federal guidelines.

Proposers are responsible for managing the entire distribution process, including coordination with community partners, oversight of designated distribution sites, implementation of intake and eligibility documentation, and execution of all distribution activities.

All portable meals must meet the nutritional, menu, and regulatory requirements established by the Rockland County Office for the Aging (RCOFA), the NYSOFA Nutrition Program Standards (26-PI-10), Title 9 Subtitle Y Part 6654, and all relevant U.S. Department of Health and Human Services and USDA regulations. Proposers must provide balanced, appealing frozen meals, packaged appropriately for heating and offered as a five pack of meals. [...]

The proposer will be responsible for ensuring that every client completes the National Aging Program Information System (NAPIS) registration and filling out the RCOFA informed consent form. [...] Client's signing up for the program must be a Rockland County resident aged 60 and older. [...]

The Proposer is responsible for ensuring that each Portable Meal distribution site has a sign-in sheet for every client receiving meals. [...]

The Proposer will develop a meal reservation system to ensure that newly registered clients can have access to meals at Portable Meal distribution site locations.

The Proposer will monitor meal temperatures at each site at least monthly.

It is the responsibility of the Proposer to provide delivery vehicles for the Portable meal service. [...]

A Rockland County Voucher and spreadsheet detailing services provided must be submitted to the RCOFA by the 5th of each month for the previous month's service.

Required forms to be completed and uploaded with the proposal

• *Statement of Required Disclosures, Representations and Certifications*
• *Past & Present Performance*
• *Federal Contract Clauses*

The County of Rockland officially distributes bidding documents from the Bonfire Portal: https://rocklandgov.bonfirehub.com/portal

Unless otherwise stated, proposal must include a minimum of three (3) current projects and two (2) past projects.

The Contract resulting from this RFP will be for a period of two (2) years with three (3) one (1) year options to renew.

All subcontractors used must be listed in the proposal. Applicable certification documents must be provided.

A calendar of non-distribution dates must be submitted with the RFP response.

Please complete and return the *Receipt Confirmation Form* within 5 working days of receiving the solicitation package to purchasing@co.rockland.ny.us.