Operation of a Food, Beverage and Camp Store Concession

This request for proposals ("RFP") seeks a private sector operator for the designated Food, Beverage, and Camp Store Concession (hereinafter the "Concession") at Southwick Beach State Park (the "Park") in Henderson, NY. State Parks is seeking a single concessionaire to provide high-quality, affordable service, an inviting atmosphere, and a variety of traditional and diverse food, beverage, and camp store offerings at the Park.

This RFP will result in the award of a new concession license agreement ("License") to the successful party ("Licensee"). The term of the License will commence on or about January 1, 2027 and conclude on December 31, 2029, subject to the approval of the Office of the New York State Comptroller.

This RFP invites proposals to operate a seasonal high-quality food, beverage, and camp store concession at the Premises commencing for the 2027 operating season. Licensee is expected to establish and operate under a sustainable business plan and philosophy that encourages, attracts, accommodates, and facilitates excellence in food, beverage, and camp store services while executing customer service in harmony with existing Park uses and schedules.

At a minimum, the Concession shall operate daily from 9:00 a.m. - 7:00 p.m. Memorial Day weekend through Labor Day, and then weekends 11:00 am – 7:00 pm until Columbus Day. The hours of operation may be adjusted upon approval by Park Management.

• All menus must include a variety of healthy food options that are fresh, low in sugars and fat, and contain no artificial preservatives or artificial additives. Fried foods should be kept to a minimum and healthy beverage options other than soft drinks (e.g., water and low sugar juices) shall be offered. Licensee must participate and collaborate in good faith with New York's Taste NY initiative.
• Upon State Parks prior written approval, Licensee may utilize a portable or mobile concession unit for food and beverage delivery at the campgrounds.
• Licensee may sell beer and wine at the Premises to complement the food service, provided Licensee obtains the appropriate license from the State Liquor Authority (SLA).
• Licensee is permitted to offer catered event service as long as it does not detract from daily concession operations. All catered events must be coordinated with the Park Manager prior to final booking of the event to avoid conflicts with other programs and activities at the property.

Proposals must be **RECEIVED IN HAND** by State Parks on or before **3:00 p.m., Thursday, November 12th, 2026** at the Albany office. **Electronic submission of proposals will not be accepted.**

Respondents are to submit: (i) three printed copies of the complete proposal, including all attachments, enclosures, and required forms, and (ii) one flash drive with the complete proposal in Adobe PDF format and all pro forma as an Excel spreadsheet document.

A minimum License Fee of **$2,000** annually is **required**. If a respondent does not offer at least the required minimum License Fee, the proposal will be disqualified and returned.

State Parks evaluation and scoring process allows a maximum of 120 points per panelist and consists of a technical score (maximum of 90 points available), and a financial score (maximum 30 points available).

Licensee may be required to procure and maintain financial payment, letters of credit, or other form of security approved by State Parks. Licensee shall procure and maintain at its sole expense commercial liability and other insurance as set forth in the Sample License, Sections 19, 20, and Attachment E.

A site tour of the Premises is not required but is recommended.