Sale and Removal of Surplus Asphalt Millings

The City of Batavia invites sealed bids for the purchase and removal of approximately 6,000 tons of surplus asphalt millings at two City locations.

The City intends to award the sale to the highest responsible bidder, subject to its right to reject any or all bids and waive nonmaterial informalities to the extent permitted by law.

The sale includes all surplus asphalt millings in the designated stockpiles at:

• Site 1 – Department of Public Works Yard, 147 Walnut Street, Batavia, NY 14020. Approximate stockpile dimensions: 85 ft × 55 ft × 18 ft.
• Site 2 – City Storage Yard, 5 Treadeasy Avenue, Batavia, NY 14020. Approximate stockpile dimensions: 140 ft × 120 ft × 12 ft.

The stockpiles are approximately one mile apart. The combined quantity of approximately 6,000 tons is an estimate only, based on stockpile measurements. Dimensions are approximate and do not establish a guaranteed volume, weight, or material composition. The purchaser shall buy both stockpiles in their entirety for one lump-sum price.

The successful bidder shall complete loading, hauling and removal of all purchased material within **sixty (60) calendar days** after award, unless the City approves an extension in writing. The bidder shall supply all labor, supervision, equipment, fuel, loading, trucking, traffic controls and other resources at its sole cost. The City will not furnish equipment, labor or transportation. [...] No material outside the designated stockpiles may be removed.

At the completion of removal, the purchaser shall remove debris generated by its operations, repair rutting and damage to pavement, surfaces and grounds, and grade disturbed areas to match surrounding contours. Both sites must be left clean, stable and safe. Final acceptance is subject to inspection by the Director of Public Works or designee.

Sealed bids will be received by the City of Batavia at the office of the Clerk, located at One Batavia City Centre, Batavia, NY 14020, until **3:00 pm, on November 10, 2026** at which time and place all bids will be publicly opened and read aloud. Mark the outside of the sealed envelope: “SEALED BID – SURPLUS ASPHALT MILLINGS – BID #2026-09.” Bids shall be submitted on the attached *Bid Proposal Form*.

Submit one signed lump-sum bid in United States dollars for the entire offering. Conditional or partial bids may be rejected.

The successful bidder must pay the full purchase price within **ten (10) calendar days** after written notice of award, unless the City approves otherwise in writing. The City may assess damages of **$50.00** per calendar day beyond the approved completion date.

Insurance

• Commercial General Liability: **$1,000,000** per occurrence and **$2,000,000** general aggregate.
• Automobile Liability: **$1,000,000** combined single limit.
• Workers’ Compensation: New York State statutory coverage, with appropriate NYS proof or lawful exemption.
• Employers’ Liability: **$1,000,000**.

Bidders are encouraged to arrange inspection before bidding. Prospective bidders should contact the Department of Public Works to arrange site access.