Public Works Fleet Maintenance HVAC Addition

The Town of Cary is seeking a qualified firm with which to contract for the following services:

Cary is soliciting qualifications from experienced and qualified firms to provide comprehensive design and construction services for air conditioning systems at the Town’s Fleet Maintenance facilities located at the Garmon Operations Center and the Apex Satellite Garage. The project is intended to assess and address the facilities’ air conditioning needs to support ongoing fleet maintenance operations, improve system performance and reliability, as appropriate, and provide suitable working conditions for Town staff.

The scope of work for this RFQ includes both phase 1 (engineering, design, construction documents, and permitting) and phase 2 (construction admin) for air conditioning systems for the Cary’s Fleet Maintenance buildings located at Garmon Operations Center and Apex Satellite Garage.

Scope includes, but is not limited to:

Phase 1 - Preliminary Design Servies may include:

• Engineering/Permitting
• Construction Documents - Preparation of construction documents, drawings, and specifications at a level sufficient for competitive bidding and construction. Submit 30%, 60%, and 100% design packages, including applicable drawings and specifications, for review by Town of Cary staff.
• Cost Estimation as detailed in section 4.2.3
• Site Plan Submittal and associated coordination, as required
• Coordination of existing and proposed site systems to include:
• Compressed air for tools
• Exhaust removal
• Auxiliary power
• Existing electrical systems
• Insulation
• Equipment placement
• Anticipated Construction commencement: Fall 2027

Phase 2 - Construction Administration and Related Services may include:

• Construction Inspection
• Construction Administration
• Stakeholder engagement and communications
• Preparation of Record Drawings
• Project closeout and preparation of closeout documentation
• Integration of new equipment and assets into the Town of Cary’s asset management software, in coordination with Town staff

Electronic responses ONLY will be accepted through the NC eVP website. Interested parties must be logged in to submit proposals electronically. Proposers must submit one (1) electronic version, submitted as a viewable and printable Adobe Portable Document File (PDF), on or before the submittal due date and time provided in Section 1.3. Submissions that do not comply with the stated submission method will be deemed non-responsive.

This solicitation is being issued in accordance with NCGS 143-64.31, otherwise known as the Mini-Brooks Act, and therefore price cannot and will not be a determining factor in the selection of the successful consultant. A copy of the hourly rates for all proposed project personnel should be uploaded as a separate file using the same naming format described in Section 1.6.

This is not a bid. There will not be a public opening. Proposals will be evaluated based solely on the following criteria:

| Criteria | Weight |
| --- | --- |
| Corporate Background and Experience | 2 |
| Project Understanding | 3 |
| Project Approach | 3 |
| Team Firm, Experience, and Qualifications | 5 |

Proposals will be reviewed after opening and will be ranked in order of choice, at which point contract negotiations will begin with the most qualified firm.