Spare Bus Parts (2 Years IDIQ)

The Southwest Ohio Regional Transit Authority (SORTA) is seeking bids from vendors who can supply and deliver on an as-needed basis various spare bus parts. These parts will support routine maintenance activities and help ensure the continued reliability, safety, and efficiency of equipment and systems.

The Southwest Ohio Regional Transit Authority ("SORTA"), commonly known as Cincinnati Metro, is a regional transit authority established pursuant to Section 306.30 et seq. of the Ohio Revised Code. As such, SORTA is a political subdivision of the State of Ohio.

SORTA operates 48 fixed bus routes, utilizing a fleet of approximately 300 transit buses.

The awarded vendor(s) will supply and deliver on an as-needed basis the parts identified in the specifications.

• All quantities listed are estimates based on historical usage.
• This is an Indefinite Delivery Indefinite Quantity type contract (IDIQ). The quantities and deliveries cannot be determined at this time.
• SORTA estimates approximate quantities to be ordered over 24 months. Quantities are only an estimate and is not binding within the contract with the selected vendor.

All shipments will be sent to:

1401 Bank Street (Receiving Door 71) Cincinnati, Ohio 45214

Receiving days/time: Monday – Friday, 8:00 a.m. – 4:00 p.m. Eastern Time (EST)

Requirements and Specifications

• Parts shall be packaged to prevent damage during shipping and storage.
• Each part shall have a unique part number and SORTA must be able to confirm the catalog # from the OEM.
• Suppliers may not substitute OEM Parts with non-approved components.

In all cases, the items must be furnished as specified. All items must be new and meet OEM specifications.

Quality Inspection and Requirements Inspections

• SORTA reserves the right to inspect all parts supplied at any time during the duration of the Contract.
• If SORTA determines that any of the parts have been changed or are no longer in compliance with this specification, the parts shall be returned to the vendor at no cost to SORTA.
• Parts shall be provided within ten (10) calendar days of receipt of the defective parts so as not to delay maintenance at SORTA.
• SORTA reserves the right to return parts, at the supplier's expense, that do not meet or exceed the performance of OEM parts.

Orders

• SORTA will place orders with the awarded vendor(s) for items specified in the Scope of Work and/or Schedule of Prices.
• Order quantities will vary based on current inventory needs.
• If a vendor(s) is unable to fulfill and deliver an order within a reasonable timeframe, SORTA reserves the right to procure the items from the open market.

Bid package must be received by SORTA via the e-Procurement Portal website (https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA) will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation. No hard copy submittals will be accepted.

Proposals must be received no later than **2:30 pm on Monday, November 23, 2026 (EST)**. Late proposals will not be accepted, except as described below.

The Contract will be awarded to the responsible Bidder(s) submitting the lowest offer. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

Bids will be evaluated on vendor's responsiveness and responsibility.

Pricing shall remain valid for no less than 120 days.

Contractor shall procure and maintain at its own cost and expense, during the entire period of the performance under this Contract, sufficient types and amounts of insurance to protect the interest of SORTA and the Federal Transit Administration.