RFP A&E

The Port of Brookings Harbor (Port) invites qualified, licensed engineering consulting firms to submit proposals for professional engineering services for the design and permitting of improvements to the Port’s boatyard facilities, including reconstruction of a marine travel lift system rated for 85-ton capacity.

This solicitation is issued as a Qualifications-Based Selection (QBS) pursuant to Oregon Revised Statutes (ORS) Chapters 279A and 279C for architectural and engineering services.

Port intends to modernize and reconstruct its existing boatyard infrastructure to support commercial fishing, marine services, and Port operations. The project generally includes:

• Heavy-duty boatyard resurfacing suitable for marine industrial use
• Stormwater collection and industrial water quality treatment improvements
• Electrical power distribution upgrades and exterior yard lighting
• Demolition and reconstruction of a marine travel lift system designed for 85-ton rated capacity
• Coordination with the Port operations, tenants, and regulatory agencies

The selected Consultant shall provide professional engineering services including, but not limited to, the following tasks:

5.1 Project Management and Coordination

• Coordinate with Port staff and reviewing agencies
• Integrate Port operational requirements and construction phasing needs

5.2 Existing Conditions Assessment

• Site visits and condition assessments
• Review of available as-built drawings and Port records
• Preparation of an Existing Conditions Technical Memorandum

5.3 Civil and Surface Engineering

• Design heavy-duty pavement sections suitable for 85-ton travel lift wheel loads and boat blocking, staging, and marine maintenance activities
• Design demolition limits and construction phasing
• Incorporate durability provisions for coastal and saline environments

5.4 Storm Drainage and Water Quality

• Stormwater collection system design
• Industrial stormwater treatment compliant with Oregon DEQ requirements
• Supporting documentation for permitting and Port review

5.5 Electrical Power and Lighting

• Evaluation and design of electrical service and distribution
• Exterior lighting design for safety, security, and operations

5.6 Travel Lift Demolition and Reconstruction

• Demolition plans for existing travel lift infrastructure
• Structural and civil design of foundations, slabs, and ramp for an 85-ton rated travel lift
• Coordination with travel lift manufacturer design requirements

5.7 Permitting and Environmental Support

• Technical support for Curry County land use review
• Joint Permit Application for USACE, ODSL and ODEQ
• Oregon DEQ 1200-Z stormwater permit support

5.8 Construction Documents

• Civil, structural, and electrical drawings suitable for public works bidding
• Technical specifications
• Stormwater treatment calculations and details
• Engineer’s Opinion of Probable Construction Cost
• Record (as-built) drawings

5.9 Optional Construction-Phase Services

• Submittal and shop drawing review
• Responses to Requests for Information (RFIs)
• Limited construction observations

Proposals shall be submitted by the deadline by **electronic submission** to Gary@portofbrookingsharbor.com and Travis@portofbrookingsharbor.com, OR hard copy by mail to Port of Brookings Harbor, PO Box 848, Brookings, OR 97415, OR hand delivery to Port of Brookings Harbor, 16330 Lower Harbor rd., Brookings, OR 97415. Late proposals will not be accepted.

Proposals shall not exceed 30 pages, excluding résumés and required forms.

Each evaluator will score proposals submitted to Port. Written evaluation (Phase 1) totals 100 points maximum. Interview evaluation (Phase 2, if conducted) totals 30 points maximum.

The selected Consultant will enter into the Port’s standard professional services agreement, a form of which is attached to this RFP as Attachment A. Consultant must maintain insurance acceptable to Port.

At any point before or after the opening of proposals, Port may conduct site visits, demonstrations, informational and group activities with Proposers for the purpose of clarification.

Cost proposals shall not be submitted at this stage.