Seeking written proposals from qualified consultants able to design services

The City seeks written proposals from qualified consultants able to design services. The City intends to award a single contract as a result of this RFP.

LOPL needs to move to a new site to build an expanded and modern facility.

The City is excited to bring on a design team to be part of this important community project.

Scope of Work, General

• Architecture
• Structural Engineering
• Civil Engineering
• Mechanical Engineering
• Electrical Engineering, including low voltage systems
• Plumbing Engineering
• Acoustic Engineering
• Sustainability consulting
• Landscape & Irrigation
• Signage
• Community Engagement (consultant, if needed, to be selected in coordination with library project team)
• Commercial Kitchen Design
• Furniture, Fixtures and Equipment (FF&E)

PHASE 1: SITE SELECTION & CONCEPTUAL DESIGN (February 2027 thru July 2028)

• Review and validate the library program, anticipated space requirements, operational needs and planning assumptions.
• Assist the City in evaluating potential sites for the proposed Library and identifying a preferred site that best supports the City’s programmatic, operational, financial, environmental, and long-term planning objectives.
• Conduct site visits to candidate properties selected by the City. Assume 20 hours for site visits.
• Provide test fits as required to evaluate feasibility of potential sites. Assume 5 test fits.
• Provide a conceptual design for selected site including site layout, and narratives to describe building systems, structural and exterior finishes. Assume conceptual design on 1 site.
• Provide renderings and other graphic materials that will be used to describe the Project to residents, staff and the broader community and used to support the bond measure.
• Prepare a design and permitting schedule of the Project. [...]

Upon completion of Phase 1, design work will pause as the City of Lake Oswego prepares bond measure, with the bond vote anticipated in May 2029.

PHASE 2: Schematic Design Through Construction and Move-In (June 2029 thru December 2032)

• Schematic Design (SD)
• Design Development (DD)
• Construction Documents (CD)
• Permit and Bidding Phase
• Construction Administration (CA)

**EXCLUSIONS** (To be contracted directly with the Owner or added as additional services, as needed).

• Site Survey
• Geotechnical Engineering
• Environmental Consulting
• Traffic Study
• Special Inspections & Materials Testing
• Commissioning Agent

**Submit Proposals to:** Lake Oswego Public Library, ATTN: Library Director Melissa Kelly, 706 Fourth Street, Lake Oswego OR 97034. Late proposals will not be accepted or considered.

Proposals will be opened at 4:45 p.m. on the date proposals are due.

Proposal includes a one-page cover letter as the first page of the proposal. Proposal addresses all Evaluation Criteria in the order presented in Section 3.4. Proposal may not exceed 20 pages in length, not including reports, resumes, cover letters, and like attachments.

Each proposal will include completed Attachments B, C, D, F, G, and H, signed in ink or indelible pencil. An electronic signature will not be accepted in lieu of an original handwritten signature.

Proposals must provide all information requested and required under this RFP. Proposals that do not provide all such information may be rejected as non-responsive.

The contract term will be one year with options to renew for six additional one-year terms.

Any amendments will be supplied in a written addendum, posted on OregonBuys.com