12 Challenge Guillotine Cutter Bas Hbg

The Commonwealth of Pennsylvania on behalf of the Department of Labor and Industry (DLI), Office of Bureau of Administrative Services (BAS), located at 651 Boas St. Harrisburg, PA 17121 is issuing this solicitation for acquire a Guillotine Cutter Challenge Titan Model# 265TC from an authorized dealer or reseller/

The Department of Labor and Industry (DLI) Bureau of Administrative Services is responsible for daily operational support such as mail distribution, managed print services and office related activities that ensure efficient operations. To support these functions, the Bureau is issuing this Invitation for Bid (IFB) for the purchase of a commercial level guillotine paper cutter and accompanying maintenance services. This will be a No-Substitution procurement.

Pricing

For the cutters, Bidders must submit a price inclusive of the equipment, and labor to deliver, install and provide training on how to properly and safely operate the cutter.

In addition to the equipment, the department also requires an annual preventative maintenance service agreement to be billed annually.

For unscheduled emergency and non-routine repair services, the contractor will provide an hourly rate that is inclusive of transportation and labor. Parts shall be billed separately and may include a 10 percent markup with proof of material cost. Proof of material cost must accompany the invoice.

Delivery Location

Bureaus of Administrative Services (BAS) Printing Operations Office 651 Boas Street, Harrisburg, PA 17121

Requirements

Contractor must coordinate delivery and building access with the BAS Print and Mail Operations Administrator, or his designee. The DLI reserves the right to restrict delivery dates and times.

The Contractor will provide a one-year parts and on-site repair warranty or honor the full manufacturer warranty whichever is greater. A copy of the full warranty will be provided to the DLI at delivery.

The Contractor will provide a paper owner's manual to the DLI at delivery.

The Contractor will provide training to designated DLI mailroom personnel on how to operate the equipment focusing on technology, operations, safety, and injury prevention. Training will be coordinated through the BAS.

Preventative Maintenance

During the service period, the Contractor will perform one scheduled preventative maintenance inspections. Preventative maintenance and repair services shall be performed by a technician capable of servicing the Cutters and shall include inspection, cleaning lubrication, adjustments, service summary and any recommendations.

Maintenance Service Calls

Depending on the urgency of the of the service requested, the Contractor may be required to be on site within two hours for emergency during the regular working hours or within twenty-four hours for non-emergency services. All service is to be conducted to prevent disruption to operations.

Method of Award

A five-year purchase order will be awarded by the Commonwealth to the lowest-cost bidder who meets all responsibility and responsiveness requirements. Bids will only be accepted from the OEM manufacturer or authorized dealers and resellers of a new Challenge Titan model 265TC guillotine paper cutter

Submission

Along with the cost proposal, bidders will submit with its bid literature providing equipment specifications, safety standards and product information of the make and model being proposed and documentation that demonstrates the bidder is an authorized dealer, reseller or retailer of Challenge guillotine paper cutters.

Bidders must submit their bids through the Commonwealth's electronic system (SRM).

The documents with an asterisk (*) should be submitted with the bid response: *BOP-2201 Worker Protection Form*, *Reciprocal Limitations Act*, and **Proof of Insurance**.

Payment Terms

Payment shall be made on a reimbursement basis for actual goods and services received and accepted by the DLI. Invoices must be itemized to match the purchase order and include the purchase order number, SAP Vendor Number, remittance address and delivery date.