2027 Office Supply Contract

SEALED BIDS and PROPOSALS will be received online via the PennBid Program (www.PennBid.net) by the County Controller for Dauphin County for the **2027 OFFICE SUPPLY CONTRACT**.

The following is a list of office supplies with estimated yearly usage. The intent of this Bid is to enter into a contract for the purchase of these office supplies for a period of one (1) year. Contract period will be January 1, 2027, to December 31, 2027.

The following is a list of office supplies with estimated yearly usage. The intent of this Bid is to enter into a contract for the purchase of these office supplies for a period of one (1) year. Please note that the quantities listed are estimates; actual usage may be greater or less than these quantities. Prices quoted on this Bid must remain firm for the entire contract period. Contract period will be January 1, 2027, to December 31, 2027. Orders will be placed on an as needed basis, and will be placed in accordance with the units listed on Bid. The County reserves the right to order in any quantity necessary. Delivery of all items will be F.O.B. Destination, (Dauphin County Purchasing Department) Harrisburg, Pennsylvania.

Orders will be placed on a weekly basis. It is expected that the majority of the order placed will be received within 48 hours. Maximum delivery time for items contained in this Bid will be Two (2) weeks from the date of placement of an order. Dauphin County reserves the right to purchase any items listed in this contract, that are not delivered within the two (2) week time period stated above, from the best available source. The Successful Bidder will absorb the difference in cost (if any) from the Bid Contract price and the actual cost of obtaining the supplies needed.

VENDOR MUST BID ON ALL ITEMS FOR THEIR BID TO BE CONSIDERED.

Submission

Each bid must be submitted electronically via the PennBid Program. A *Proposal Form-Signature Page* must be uploaded to PennBid as part of the bid submission. All inquiries must be received via PennBid and will be answered in the form of addenda and issued to all bidders through PennBid. Proposals may be revised or withdrawn at any time prior to the due date and time.

Bonds

Each bidder must provide with its bid, a certified good faith check drawn upon a bank authorized to do business in this Commonwealth, or a bond with corporate surety, in an amount not less than **10%** of the amount bid. *Exhibit A* is the form to be used when a performance bond is required and *Exhibit B* is the form to be used when a performance bond is not required. If providing a Certified Check, a scan of same shall be uploaded in lieu of the bid bond, and if bidder is the apparent low bidder, an original of the same check must be provided prior to the opening of the bid. Failure to comply shall result in the disqualification of the bid.

Required forms

A *Non-Collusion Affidavit* is required. Failure to file an Affidavit in compliance with the instructions will result in disqualification of the bid.

Payment

Payment shall be made to the successful bidder within (30) thirty days of receipt of invoice after inspection and acceptance of material and/or work by an authorized representative of the Commissioners, and approval of the invoice by the Controller. Dauphin County is tax exempt.