Heidelberg Township Trash Collection 2027-2029

Qualified contractors to collect and dispose of municipal solid waste on a weekly basis, collect, process and market recyclable materials on an every other week basis, and collect and dispose of bulk items quarterly from approximately 610 units. Bid options include combined collection, disposal, processing and marketing of municipal solid waste, bulk items and recycling, municipal solid waste and bulk item collection and disposal only and recycling collection, processing and marketing only. The contract shall commence on April 1, 2027 and end on December 31, 2029 with options on the part of the Township to extend the contract for two (2) additional two (2) year periods.

Specifications for the collection and disposal of Municipal Solid Waste on a weekly basis, collection and disposal of bulk items on a quarterly basis, and collection, processing and marketing of Recyclable Materials on an every other week basis from (a) single family dwellings (this term includes farm dwellings and multi-family dwellings which have no dumpster provided), (b) small commercial units without a dumpster and (c) small dumpsters at the Heidelberg Township Municipal Building and Conrad Weiser Pool as defined herein within the corporate limits of the Heidelberg Township, Berks County, Pennsylvania, for the term of three (3) years, with an option on the part of the Township to extend the contract for two (2) additional two (2) year periods.

The Township intends to bid this contract with three (3) options:

1. A single contract for the collection, disposal, processing and marketing of Municipal Solid Waste, Bulk Items and Recyclable Materials.
2. An option for a contract for the collection and disposal of Municipal Solid Waste and Bulk Items only.
3. An option for a contract for the collection, processing and marketing of Recyclable Materials only.

Scope of Work

The work to be done under this Contract consists of collection by use of closed unit packer type vehicles and disposal in the manner herein described of all Municipal Solid Waste and Bulk Items including all garbage, rubbish, ashes and other refuse from all residential Dwelling Units and Small Commercial Units without a dumpster within the boundaries of Heidelberg Township, Berks County, Pennsylvania and to municipal properties as detailed herein. Collection of Municipal Solid Waste from large commercial units, industrial units, institutional uses, farm dwellings utilizing a dumpster, and multi-family dwellings utilizing a dumpster, are not included in this Contract.

Currently, the Township has an estimated 605 Dwelling Units and 5 Small Commercial Units, for an estimated total of 610 Units to be served under this Contract. There shall be no additional charge for collection, disposal, processing and marketing of Municipal Solid Waste and/or recycling from the two (2) Municipal Properties detailed herein.

**Submission:** Bid proposals will be received by the Heidelberg Township Board of Supervisors via PennBID (www.pennbid.bonfirehub.com) only. All questions shall be submitted through the PennBID system only.

Required with the bid:

• A certified check or bank draft, payable to Heidelberg Township or a satisfactory bid bond executed by the bidder and acceptable sureties in an amount equal to **ten percent (10%)** of the bid.
• Completed & Executed bid proposal form, anti-collusion affidavit, bidder’s affidavit, workman’s compensation affidavit, CDL Compliance Certification, Public Works Verification Form
• Completed Bidder Specifications and General Stipulations Form providing information required by Section 1.6 of the Bid Documents
• Completed Questionnaire including prior year financial statement per Section 1.5
• Certifications from waste disposal facility and/or recycling center (as applicable) of capacity for specified materials through contract terms
• Proof of insurance with specified limits or acknowledgment that required levels of insurance can be obtained

The successful bidder shall be required to provide a performance bond initially in the amount of **100%** of the total contract price for the initial term, subject to reduction as provided in the Bid Documents, within ten (10) days of Notice of Award.

The Township will award the Contract to a qualified and responsible Bidder on the basis of the lowest total cost of the Contract that the Township chooses over the Contract period. The Bid for the Contract term shall be on a per Unit basis.

Heidelberg Township reserves the right to reject any or all bids submitted or any part thereof or item therein that may not be in the public’s best interest. The Township also reserves the right to waive any defects, errors, omissions, irregularities or informalities in bids received.