Repairs, Maintenance & Inspections of Railroad Spurs

The City of Dallas (the “City”) is soliciting Proposals to establish a thirty-six (36) month Indefinite Delivery/Indefinite Quantity (ID/IQ) service price agreement for (1) Track inspections (2) Maintenance and repairs of its railroad spur track system. Services will be ordered on an as-needed basis during the term of this contract.

Group No. 1 - Routine Inspection Requirements

Proposers submitting proposals for services within Group No. 1 are not allowed to bid on any other group in order to maintain integrity of the proposal.

An independent/third party inspector shall perform the inspections and provide results of the inspection directly to the City in a sealed inspection report directly to the City’s representative. During routine inspections the third-party Inspector will walk the entire track system annotating all discrepancies found. The track shall be inspected/evaluated in accordance with FRA Class 1 standards. The inspection report must include the following:

1. Submitted on the third-party Inspector’s company letter head;
2. Detailed information related to the discrepancies noted during inspection; and
3. All recommended repairs.

All recommended repairs discovered during inspections must be approved by the City of Dallas representative; no work will begin until a delivery order is issued by the City of Dallas.

Group No. 2 - Service Requirements for Labor

Proposers submitting a proposal for Group No. 2 are not allowed to bid on Group No. 1 in order to maintain integrity of the proposal.

The Contractor shall furnish all items, articles, materials, supplies, equipment, and qualified personnel necessary to perform the contracted services mentioned in these specifications. [...] Labor rates for Group No. 2, line items 1 and 2 shall reflect: A (6)-Man Team consisting of (1)-Foreman and (5)-Laborers. Labor rates for Group No. 2, line item 3, shall reflect an individual hourly rate. Pricing shall remain firm for the term of the contract.

Locations

1. Central Wastewater Treatment Plant (CWWTP): 1020 Sargent Road, Dallas, Texas. Length of Rail: 3,600 feet
2. East Side Water Treatment Plant: 405 Long Creek, Sunnyvale, Texas. Length of Rail: 2,300 feet
3. Elm Fork Water Treatment Plant: 1440 Whitlock, Carrollton, Texas. Length of Rail: 2,200 feet
4. Bachman Water Treatment Plant: 2605 Shorecrest Dr., Dallas, Texas. Length of Rail: 1,450 feet

All track maintenance and repairs hereunder shall be maintained to at least Federal Railroad Administration (FRA) Class I track standards pursuant to CFR 49, Part 213 or such replacements standards as in effect from time to time.

**Submission method:** Proposals are required to be submitted electronically using the City’s solicitation portal. The system will not accept submittals after the Submission Due Date and Time and hard copies are not permissible.

All Proposal documents can be obtained through the City’s solicitation portal at www.dallascityhall.bonfirehub.com.

Evaluation Criteria

• Experience: 30 Points
• Cost: 25 Points
• Approach: 20 Points
• Local Preference: 5 Points
• Developing Regional & Inclusive Vendor Enterprises (DRIVE) Plan: 20 Points

The City’s intent is to award this solicitation to the highest ranked proposer by group, but the City reserves the right to award in the method that is most advantageous to the City.

**Minimum qualifications:** Proposals will only be considered from Proposers who have been established in the business of providing (1) Track inspections (2) Maintenance and repairs of its railroad spur track system for a minimum of 5 years.

**Insurance:** The successful contractor will be required to purchase, within fifteen (15) days of the award, and maintain during the term of the contract, insurance as described in Attachment B.

**Contract term:** The Contract or Agreement will be for an initial term of three (3) years.