Reflective Sign Sheeting

State of Utah Division of Purchasing is the Issuing and Conducting Procurement Unit

The purpose of this RFP is to enter into a contract to provide: Reflective Sign Sheeting

The purpose of this State of Utah Cooperative Contract will be for the benefit and use of all Eligible Users, which includes the State of Utah's government departments, institutions, agencies, political subdivisions (e.g., colleges, school districts, counties, cities, etc.), and, as applicable, nonprofit organizations, agencies of the federal government, or any other entity authorized by the laws of the State of Utah to participate in State Cooperative Contracts. This contract does not guarantee any sales.

It is anticipated that the awarded Vendors will provide reflective sign sheeting. This includes, but is not limited to, sheeting, overlaminates, etc. that meet the performance metrics of the American Association of State Highway and Transportation Officials (AASHTO)

The Vendor must provide the appropriate supplies and adhere to the following operational standards:

• Deliverables & Order Fulfillment: The Vendor is responsible for the quality, technical accuracy, timely completion, and delivery of all deliverables and other services. Incorrect or damaged products must be reported by the Eligible User to the seller within 10 business days of delivery.
• Delivery Requirements: All deliveries under this Contract will be F.O.B. destination. Responsibility and liability for loss or damage will remain with the Vendor until final inspection and acceptance. The Vendor must bear the cost to replace or repair products damaged during transportation and delivery.
• Product Specifications & Packaging: Reflective sheeting shall be of good appearance, free from ragged edges, cracks, and extraneous materials, and shall be furnished in rolls. Splices shall be butted or overlapped and suitable for continuous application. Sheeting must be capable of being stored at temperatures of 10 degrees to 37.7 degrees C and suitable for use at least one year after purchase.
• Shrinkage Testing: Following liner removal, the retro-reflective sheeting specimen shall not shrink in any direction more than 1/32 inch in ten minutes and 1/8 inch in 24 hours. Tests must be conducted according to AASHTO M268 on a 9 by 9-inch conditioned specimen.
• Returns, Warranty, and Recalls: Products failing under normal use from defects in design, materials, or workmanship shall be replaced free of charge (including labor and shipping) throughout the minimum warranty period of one year.
• Customer Service: The vendor must have one authorized representative available by phone or e-mail during normal business hours Monday through Friday. The representative must respond to inquiries within one business day, and handle concerns related to returns, quality, and ordering.

**Length of Contract:** 5 Years. Vendor must guarantee its pricing for 1 year. Administrative Fee: .50% (one half of one percent)

All questions must be submitted through U3P during the question and answer period. Answers from the State will be posted on U3P.

Vendors vendors must score at least 455 of the 700 available points (65%) in the Technical Evaluation to proceed to the Cost Evaluation. Vendors who receive a total of at least 650 of the available 1000 total points (technical + cost) will be awarded a contract.

The cost response will be evaluated independently from the technical response; and as such, must be submitted separately from the technical response.

Pricing may not be classified as confidential or protected and will be considered public information.

The State may reject a response if the vendor who submitted the response fails to sign a contract within 90 days after the contract award.