Assorted Wearing Apparel

The City of Newport News (the “City”) is seeking bids from qualified firms (the “Bidder” or “Contractor”) to furnish the goods and/or services described herein and bids will be received via the City’s e-Procurement Portal, OpenGov Procurement (https://secure.procurenow.com/portal/nnva), to be received no later than Monday, **November 9, 2026 at 3:00 pm** (local prevailing time).

The purpose of this Invitation for Bid (IFB) is to solicit bids to furnish/provide apparel and accessories along with screen printing, embroidery and logo design for various divisions of the City's Department of Parks & Recreation. The City reserves the right to add and remove items as needed and to allow additional City departments to purchase items as well.

Contractor shall meet the following minimum requirements:

• All products provided shall be new and unused.
• Contractor shall have the capability to design logos (Logo design will be specified by the Contract Administrator).
• Contractor shall work with individual divisions within the Department of Parks and Recreation on their logo designs.
• The City shall retain ownership of any design work created for this contract.
• Contractor shall have the capability to provide multiple color screen printing and have the ability to embroider.
• Contractor shall be responsible for providing the various types, sizes, and colors of items specified.
• Bulk orders shall be sorted by program, size and or team with a sorting label indicating the number of shirts/sweatshirts/jerseys in each size group prior to packaging.
• Packaging and shipping shall provide adequate protection against damage and deterioration.
• Contractor shall provide a digital sample of each order for approval prior to the actual production run.
• Contractor shall deliver all initial orders, to include bulk orders, within 10 calendar days after sample approval and within three business days for any replacements or exchanges unless otherwise specified. [...]
• Contractor shall have the ability to provide an online ordering portal if requested.
• Contractor's business address where items can be picked up if needed, shall be located no more than thirty miles driving distance from 701 Town Center Dr, Newport News, VA 23606 per at least one route in Google Maps.

All bids shall be submitted sealed via the City’s e-Procurement Portal, OpenGov Procurement and be received no later than Monday, **November 9, 2026 at 3:00 pm**. Fax and Email transmittals will not be considered. Bids cannot be submitted after the due date and time noted above.

Bids will be publicly opened on the due date and time as specified herein, in the Office of Purchasing. A virtual attendance option is also available by using the link in the Timeline Section of this Invitation for Bids.

Award will be made to the lowest responsive and responsible Bidder.

Payment terms shall be “Net 30 Days" unless otherwise stated by the Bidder on the Bid Form.

All Bidders shall acknowledge receipt of Addenda with the bid. Acknowledgement of all Addenda shall be completed in OpenGov Procurement.