Solar Light Tower Rentals

The City of Newport News (the “City”) is seeking bids from qualified firms (the “Bidder” or “Contractor”) to furnish the goods and/or services described herein and bids will be received via the City’s e-Procurement Portal, OpenGov Procurement (https://secure.procurenow.com/portal/nnva), to be received no later than Tuesday, November 17, 2026 at 2:00 pm (local prevailing time).

The purpose of this Invitation for Bids (IFB) is to establish a contract with a qualified Contractor for the rental of 4000W Solar Light Towers to provide temporary lighting on Herman Melville and Walt Whitman Ways, at the Port Warwick neighborhood of Newport News, Virginia, in accordance with the specifications of this IFB.

The City requires the services of a qualified Contractor for the rental of Sixteen (16) Solar Light Towers, to provide temporary lighting on Herman Melville and Walt Whitman Ways, at the Port Warwick neighborhood of Newport News, Virginia, in accordance with the following specifications and requirements.

• Light Towers must be solar powered.
• Solar Light Towers must at the minimum have 4,000 W capacity.
• The rental period is expected to run from the contract commencement date until December 2027. Contractor must at the minimum have the capability to rent the required light towers up to the end of December 2027.
• Rates to be provided per each 4 calendar weeks period.
• The locations for each of the required Solar Light Towers are as indicated below.

1. #244 William Faulkner Sq N
2. #287 S Eliot St
3. #280 S Eliot St
4. #306 Mark Twain N
5. #305 Mark Twain S
6. #313 Herman Melvelle Ave
7. #344 Walt Whitman Ave
8. #345 James Baldwin St
9. #329 Herman Melville Ave
10. #362 Walt Whitman Ave
11. #365 Robert Frost St
12. #343 Herman Melville Ave
13. #351 Herman Melville Ave
14. #376 Walt Whitman Ave
15. #379 Emily Dickinson S
16. #394 Emily Dickinson N

The City and the Contractor will coordinate delivery of the light towers after award.

All Street Light Towers are to be delivered within three (3) calendar days from the date of the order (release) unless otherwise specified. Deliveries shall be made between the hours of 7 AM and 3 PM. Monday through Friday, excluding City holidays. Delivery locations of the lights will be coordinated with the end users after award.

**Submission:** All bids shall be submitted sealed via the City’s e-Procurement Portal, OpenGov Procurement and be received no later than **Tuesday, November 17, 2026 at 2:00 pm**. Fax and Email transmittals will not be considered.

Bids will be publicly opened on the due date and time as specified herein, in the Office of Purchasing. A virtual attendance option is also available.

The City will make a single award, based on the Total Bid, to the lowest responsive and responsible Bidder.

Issuance of a Purchase Order shall constitute the contract. The contract shall continue until completion of the project.

The Contractor shall maintain adequate liability insurance. Contractor shall have seven (7) days from the date of the City’s request to provide insurance certificates and endorsements.

Payment terms shall be “Net 30 Days" unless otherwise stated by the Bidder on the Bid Form.