Generator Services

The City requires Generator Services (“Services”) for comprehensive maintenance and repair services for the City's generators. Contractor will be responsible for regularly scheduled maintenance, ensure the continuous and reliable operation of all generators. Brands and models of each generator are listed in the pricing table.

The successful Contractor shall provide comprehensive maintenance and repair services for the City's generators. Contractor will be responsible for regularly scheduled maintenance and will ensure the continuous and reliable operation of all generators.

Contractor shall possess and maintain a valid California C-10 Electrical Contractor license for the duration of the Agreement. Respondent shall provide its license number in its Proposal.

Routine Maintenance (Semi-annual)

Contractor shall perform Level I preventive maintenance on a semi-annual basis in April and October of each year for all generators listed in the pricing schedule. Level I Maintenance shall include the inspection, testing, and maintenance activities identified in Items A through V.

Level II Maintenance

Contractor shall perform Level II preventive maintenance annually in April of each year for all generators listed in the pricing schedule, in conjunction with the scheduled Level I Maintenance. Level II Maintenance shall include all Level I Maintenance requirements and the additional preventive maintenance activities identified below:

• Change lubricating oil and filters. Oil analysis will be collected and a report provided to the City.
• Change fuel filter elements.
• Inspect and replace air filter element with DCA additives. Report coolant DCA levels to the City.
• Analyze engine oil.

Level V Maintenance

Contractor shall perform Level V Maintenance annually in April of each year for all generators listed in the pricing schedule, in conjunction with the scheduled Level II Maintenance. Contractor shall perform a full two-hour load test annually in April for each generator listed in the pricing schedule [...]. Testing shall be performed progressively through different load levels, reaching at least eighty percent (80%) of the generator's rated capacity, in accordance with applicable manufacturer recommendations. [...] A written load-testing report shall be provided to the City upon completion.

Repairs and Emergency Repairs

Contractor shall notify the City when repairs are identified that fall outside the scheduled maintenance services described in Sections 2.2 through 2.4. [...] Contractor shall provide emergency repair services twenty-four (24) hours per day, seven (7) days per week, including weekends and holidays. [...] Contractor shall acknowledge emergency service requests within one (1) hour and have qualified personnel on-site within two (2) hours of notification.

Submission

Respondent must submit a proposal through OpenGov, the Procurement Portal, at https://procurement.opengov.com/portal/cityofnapa, no later than the Proposal Deadline. The Proposal response all required forms and attachments must be submitted in PDF format via OpenGov. Proposals should not exceed 12 one-sided pages.

Evaluation

The factors that the City will consider in evaluating Proposals are as follows:

• Qualifications and Experience: 20 points
• Proposed Scope / Approach: 20 points
• Staffing and Resources: 15 points
• Price: 35 points
• Proximity: 10 points

Proposals will be reviewed for responsiveness and evaluated and ranked based on the factors listed in the Evaluation Section.

Contract term

The City anticipates entering into an Agreement for an initial term of three (3) years, commencing upon execution of the Agreement, with the option to extend the Agreement for up to two (2) additional one-year terms, subject to mutual written agreement and City approval.

Questions

Any questions or objections that are not submitted through the Procurement Portal and by the Request for Information Deadline will be deemed waived.