Skywest Pump Station AC Unit Replacement

The City of Hayward is seeking an experienced and qualified contractor who is specially trained, experienced, and competent to perform HVAC equipment replacement and installation services in accordance with the terms, conditions, and specifications contained in this Request for Quote (RFQ).

The existing HVAC system serving the Skywest Pump Station is aging and is planned for replacement. This project will replace the existing system with new HVAC equipment to support continued reliable operation of the pump station facility.

The City of Hayward is seeking a qualified HVAC contractor to provide all labor, equipment, materials, tools, transportation, supervision, testing, and incidentals necessary to remove the existing HVAC equipment serving the Skywest Pump Station and furnish and install a complete and operational replacement HVAC system.

The work shall include, but is not limited to, the following:

• Furnish and install one new 20-ton split-system HVAC system consisting of an indoor fan coil unit and outdoor condensing unit.
• The replacement system shall utilize R-454B refrigerant and shall comply with applicable codes and manufacturer requirements.
• Provide refrigerant detection and related safety features required for the proposed equipment and refrigerant.
• Provide phase-monitoring protection for the condensing unit.
• Provide factory-applied protective coating on the condenser and evaporator coils suitable for the operating environment.
• Replacement equipment shall be York or approved equal and shall provide performance and features equal to or better than the specified system.
• Remove the existing indoor fan coil unit, outdoor condensing unit, existing refrigerant piping being replaced, and associated materials necessary to complete the Work. [...] Recover and properly handle existing refrigerant in accordance with applicable regulations.
• Fabricate and install all required galvanized sheet-metal supply and return-air transitions necessary to connect the new fan coil unit to the existing ductwork.
• Remove the existing refrigerant piping and provide new Air Conditioning and Refrigeration (ACR) copper refrigerant piping between the indoor and outdoor units.
• Provide new insulation for all new refrigerant piping and repair existing insulation disturbed or damaged by the Work.
• Perform manufacturer-required startup and commissioning of the new equipment.
• Test, adjust, and balance the HVAC system and verify proper operation of the completed installation.

Provide a minimum one-year warranty on labor, workmanship, materials, and installation, commencing upon City acceptance of the Work. [...] The compressor shall be provided with a minimum five-year manufacturer's parts warranty.

**Submission method:** The City of Hayward is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

Selection will be based on the lowest proposed cost proposal that also meets the specified experience clause in Section 4.3, and who has the capacity to perform the work as specified in Section 4.4. Award to the Contractor is also subject to review and approval by the City Council.

The successful Proposer, simultaneously with the execution of the contract, shall furnish a Labor and Materials bond and a Performance bond in the amount of **110% of the contract price**.

The bidder shall carry, or be able to obtain, the insurance required for this project, including:

• Commercial General Liability,
• Automobile Liability,
• Workers' Compensation and Employer's Liability, and
• Professional Liability, if applicable to the services provided.

Contractor shall possess a current and active California C-20 Warm-Air Heating, Ventilating and Air-Conditioning Contractor license and current DIR Public Works Contractor Registration. The Work is subject to California prevailing wage requirements pursuant to Labor Code Section 1770 and related provisions.