Hardware, Tools, and General Maintenance Supplies and Equipment

The City of Bartow, Florida (the “City”) is seeking catalog or retail discounts from qualified vendors interested in supplying hardware, tools, and general maintenance supplies and equipment for the City’s Public Works Department and other City departments on an ongoing, as-needed basis.

Supplies and equipment purchased under this bid will support routine building and facility maintenance, repairs, field operations, and other day-to-day maintenance needs across City departments.

Vendors must provide a minimum **10% discount** off the retail/catalog price or sale price, whichever is less, on purchases made by City employees on behalf of the City.

Products covered by this solicitation include, but are not limited to:

• Hand tools, power tools, battery-operated tools, and related accessories.
• General hardware, fasteners, screws, nails, nuts, bolts, anchors, hinges, locks, chains, and rope.
• Plumbing supplies, pipes, fittings, valves, and repair parts.
• Electrical supplies, wiring, switches, outlets, lighting, batteries, and extension cords.
• Paint, primers, stains, coatings, brushes, rollers, adhesives, sealants, caulking, and related supplies.
• Lawn, garden, landscaping, and irrigation supplies, tools, equipment, and accessories.
• Cleaning and janitorial supplies, waste containers, and related accessories.
• Safety supplies and personal protective equipment.
• Building repair materials, storage products, ladders, and material-handling equipment.
• Other related products commonly available through hardware stores and used for City operations, maintenance, and repairs.

A minimum **10% discount** off the store retail/catalog price on purchases of supplying hardware, tools, and general maintenance supplies and equipment.

The City requests that vendors quote one firm discount from their catalog prices. A sliding discount based on price ranges is also acceptable.

Vendors must provide an itemized quote and receipt for all purchases. Vendor must be able to provide delivery within two (2) business days from time of order on regularly stocked items. Deliveries shall be made between the hours of 5:00am and 3:00pm, unless otherwise agreed upon at time of order. A packing list must be provided for all products delivered.

Vendors shall identify the products or categories offered, applicable discounts, and any exclusions in their bid submittals.

Submission

Bidders shall submit all inquiries regarding this bid via the e-Procurement Portal, located at https://procurement.opengov.com/portal/bartowfl. All bids shall be securely sealed in an envelope and clearly marked on the outside with the Company/Bidder’s Name, Company Address, the Bid Number & Title, Due Date & Time, and Attention: Procurement Department. Bids are due by **October 20, 2031, 12:00 am (EDT)**.

Award

Award will be made to all responding qualified vendors meeting the scope of work, qualifications and specifications. Vendors must submit all required submittal documents to be considered responsive. The City reserves the right to reject any or all bids and/or waive any minor irregularities in the bids received, whichever would be in the best interest of the City.

Bid Term

This bid shall be for an on-going period and shall remain open for bidding for no more than 5-years from the issuance date, unless terminated sooner in accordance with Section 5. Standard Terms and General Conditions, of this bid package and shall not contain any renewal options thereafter.

Insurance

Certificate of Insurance, Workers Compensation and endorsements evidencing the types of insurance and coverage required shall be furnished within three (3) calendar days of Bidder’s receipt of Notice of Intent to Award the Bid/ Contract. Commercial general liability of not less than **$500,000** each occurrence, and automobile liability of not less than **$5,000,000** each accident, are required.

Qualifications

Vendor submitting a bid must have been in business under the same name & TIN/ FEIN number for the past two (2) years. Vendor shall provide three (3) references. The *Drug-free Workplace* form shall be included with your bid.