26-185 Fuel Card Services

Augusta, Georgia is soliciting competitive proposals from qualified fuel service providers to establish and administer a comprehensive Fuel Services Card Program for the City's fleet and authorized equipment.

This request for proposal sets forth Augusta Georgia's requirements for the provision of fleet fuel services for a period of 1 year with four one-year renewal options, if mutually agreed upon by both parties. The RFP is for Augusta, Georgia on behalf of the Central Services Department - Fleet Management.

Augusta, Georgia's fleet includes public safety vehicles, fire safety vehicles, public services/work type vehicles, recreation, administrative and all manners of service type vehicles and equipment (including small engine).

Augusta Georgia's objective is to establish a fuel card program that maximizes fuel purchasing savings while providing strong controls, security, fraud prevention, transaction monitoring, reporting, accountability, and administrative efficiency. The successful Contractor shall demonstrate the ability to provide a reliable, scalable, user-friendly system that enables the Augusta, Ga to maintain [...]

Currently, Augusta, Ga utilizes Georgia Statewide Contract to provide fuel cards and Augusta, Ga plans to replace this fuel card program.

The scope of services covers:

• General
• Fuel pricing and discount
• Fraud prevention and security
• Real-time alerts
• Administrative management system
• Mobile application
• Reporting and analytics
• Data and system integration
• Data security and privacy
• Card management and accountability
• Implementation and transition
• Training
• Customer service
• Fees and pricing
• Performance requirements
• Proposer qualifications
• Proposal response requirements

**Submission method:** Sealed proposals must be received by mail or hand delivered by **Thursday, November 12, 2026 @ 11:00 a.m.** One Original and One Electronic Version of RFP on a USB Drive shall be submitted. No proposals will be accepted by email. All submittals must be received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through Friday.

Proposals must be submitted in two (2) separately sealed envelopes. One envelope must be marked "RFP #26-185 FUEL CARD SERVICES TECHNICAL QUALIFICATIONS". The second envelope must be marked "RFP #26-185 COST PROPOSAL FEE SCHEDULE". Failure to include a COST PROPOSAL FEE SCHEDULE will render the bid unresponsive and be disqualified.

All request for clarifications or interpretations must be submitted in writing by electronic email to procbidandcontract@augustaga.gov on or before the close of business **Friday, October 30, 2026 @ 5:00 P.M.**

No proposals may be withdrawn for a period of ninety (90) days after proposals have been opened, pending the execution of contract with the successful vendor.

Selection shall not be based solely upon the fee proposal; however, the fee and maximum overhead proposals shall be a factor in the final selection. In addition to cost, the CITY will consider professional qualifications and related experience to determine which proposal would be in the CITY's best interest.

**Terms of Contract:** One year with option to extend it for an additional four years.

RFP openings are open to the public. Bidders may attend but are not required to do so.