Request For Proposal Banking Services

Troup County School System (hereinafter, “TCSS” or “the District”), in an effort to maximize the use of funds and to comply with state and federal mandates, is seeking proposals from qualified financial institutions to secure a contract for Banking Services.

The Troup County School System is a political subdivision of the State of Georgia and is officially governed by the Board of Education, comprised of seven members elected by the people. [...] The District has more than 12,000 students and is an accredited educational system that offers a free Pre-K program at each elementary school.

Annual cash flow for the fiscal year ending June 30, 2025 was approximately $300 million across all funding sources and extensive banking services are required to effectively manage the financial operations of the school district.

The Troup County School System (TCSS) is requesting proposals from qualified financial institutions to provide banking services for its accounts, as outlined below. The District will maintain a structure of accounts designed to support daily operations, employee payroll & benefits, payables, and foundation activities.

• General (Operating)
• eSPLOST
• Capital Outlay
• Student Nutrition
• Worker’s Compensation
• Grants
• Student Activity (Internal)
• AP Clearing Account
• Payroll – Used exclusively for managing and disbursing funds related to the District’s semi-monthly payrolls.
• Trust Account

The bank must provide a secure, web-based online banking platform with the following features: previous-day and intra-day balances and transactions; notice of returned items and ACH returns; controlled disbursement reporting; real-time inquiry of cleared checks, deposits and account activity. [...]

The District processes payroll exclusively by ACH on a semimonthly schedule. Accounts payable is processed biweekly, with additional runs as needed. [...]

The District requires the ability to block or restrict all external debit (“pull”) transactions on its accounts. [...]

Provide approximately 30-40 corporate credit cards for authorized District use. [...]

Provide, at the District’s option, overnight repurchase agreements (REPOs) for excess funds. [...]

Provide night deposit bags, zipper bags, coin wrappers, and related supplies at no additional cost. [...]

Provide safe deposit box at branch nearest 100 N. Davis Road, LaGrange, GA.

Designate a relationship manager as the District’s primary contact.

**Submission method:** Please submit your sealed response, labeled “TCSS RFP #2027-11-6 Banking Services” to the address listed below. Late and/or incomplete responses will be disqualified. Section I (Technical Proposal) and Section II (Financial Proposal) must be labeled and submitted in separate sealed envelopes labeled “Section I” and “Section II”.

Section I. Technical Proposal: Submit seven (7) copies of all related documents. Section II. Financial Proposal: Submit one (1) copy of the Financial Response Form and supporting documentation of the financial proposal. Include one (1) full digital copy of the proposal (Section I and Section II) on electronic media such as a flash drive in PDF or Microsoft Word format. Faxed and emailed proposals will not be accepted.

Submission Address: Troup County School System, 100 N. Davis Road, Building C, LaGrange, GA 30241, Attn: Christy Tidwell.

Technical proposals may receive a maximum of 800 points. Financial Proposals can receive a maximum of 200 points.

TCSS may terminate any resulting contract, in part or in whole, without penalty, upon 30 days’ written notice to the vendor.

The successful bidder shall supply TCSS with proof of insurance for automobile, workers compensation, and general liability. Troup County School System must be shown as Additional Insured with respect to liability.