Tree Maintenance Services on Oahu, Hawaii, and Maui for HIDOE

The purpose of this Request for Proposals (RFP) is to create a Vendor List for the provision of tree pruning, tree removal, and other tree care services for various schools and offices of the Hawaii State Department of Education. Orders for services are not guaranteed and will be on an "as-needed" basis during the agreement period.

The primary goals of the tree maintenance services are to address and reduce actual and potentially hazardous tree conditions, keep the tree risks to people, property and site operations as low as reasonably achievable, and protect them from injury or damage.

The Hawaii State Department of Education (STATE) will partner with CONTRACTOR(s) to provide tree maintenance services to various Hawaii State Department of Education schools and facilities in the following District(s) and Complex(es):

• Oahu: Leeward District, Farrington Complex, Kailua-Kalaheo, Kalani-Kaimuki Complexes, McKinley-Roosevelt, Castle-Kahuku Complexes
• Hawaii: District III (Hookena-Kealakehe), District IV (Paauilo-Waikoloa)
• Maui: District I (Lahaina Complex), District II (Baldwin Complex), District III (Maui-Kulanihakoi Complexes), District IV (Kekaulike Complex), District V (Hana-Lanai-Molokai Complexes)

All work shall be performed in accordance with applicable Federal, State, and County rules and regulations. The CONTRACTOR shall obtain all necessary licenses, permits, and certifications required in full performance of this contract. Work shall also comply with the most current version of ANSI A300 and ANSI Z133 generally, and specifically:

• ANSI A300 Part 1: Tree, Shrub and Other Woody Plant Maintenance-Standard Practices (Pruning);
• ANSI Z133: American National Standard for Arboricultural Operation - Safety Requirements; and
• International Society of Arboriculture Best Management Practices Companion Publications associated with the ANSI Standards.

Routine Annual Pruning and Maintenance

Routine annual tree pruning and maintenance shall be performed on a regular periodic cycle approximately every twelve months in accordance with the *Quote Form* and resulting Delivery Order. [...] CONTRACTOR’s Qualified Arborist shall inspect all trees that are identified as part of the Quote Form and resulting Delivery Order. Inspection shall be performed annually as part of routine pruning and maintenance, as required herein. [...]

Annual pruning shall be sufficient such that all trees meet risk management objectives, remain in low risk condition for a twelve-month period at minimum, and allow continued proper use and function of their surroundings and their respective sites. [...] Tree pruning and maintenance shall include but is not limited to crown cleaning, removal of adjacent weed trees and palms, crown reduction, crown raising and directional pruning, thinning, and crown restoration.

Pest Treatment for Susceptible Ficus Species

For sites with Chinese banyan (Ficus microcarpa), weeping banyan (F. benjamina), and other susceptible Ficus species, CONTRACTOR’s Qualified Arborist shall report recommendations to the CA, POC or other authorized representative, via the method designated by the STATE, for the treatment of the trees affected by stem gall wasp and lobate lac scale. [...] Trunk injection treatment only shall be performed.

Additional Services

Additional Services includes all work that is outside the scope of Routine Annual Pruning and Maintenance. Additional Services work will be within the Scope of this RFP. Additional Services, may include, but is not limited to, the following:

1. Major crown reduction or restoration pruning that is beyond the scope of routine annual maintenance services,
2. Root pruning, for example to mitigate pavement damage,
3. Crown cleaning, clearance pruning, and other tree services not identified to be part of the annual maintenance, but that are required for safety reasons,
4. Removal of trees due to safety or other major concerns.

**Proposals** will be received through the State of Hawaii eProcurement System (HIePRO) at https://hiepro.ehawaii.gov until **4:30 p.m., Hawaii Standard Time (HST)**. Offerors interested in responding to this electronic solicitation must be registered on the HIePRO in order to participate in this procurement. Registration is free.

This procurement is being conducted as a competitive sealed proposals procurement in accordance with the procedures set forth in HRS § 103D-303 and Title 3, Subtitle 11, Chapter 122, Subchapter 6, HAR.

Awards made for this solicitation, if any, shall be done through the HIePRO and shall, therefore, be subject to a mandatory .75% (.0075) transaction fee, not to exceed **$5,000** for the total contract term, payable to Tyler Hawaii, the vendor administering HIePRO.

Award, if any, shall be made on a multiple-vendor basis to the responsible Offeror(s) with a minimum evaluation score of as specified in RFP Section 5.2, Evaluation Criteria.

Award shall commence upon full execution of the contract and shall end on May 15, 2027. The Vendor List may be extended for not more than three (3) additional twelve-month periods.

Site inspection is not mandatory; however, submission of a proposal shall be evidence that the Offeror understands the scope of the project and shall comply with all requirements stated herein, if awarded.

Prices quoted by the Offeror shall remain firm for ninety (90) calendar days from the receipt of proposals.