Mowing and Haying of Floodway

The City of Wichita is seeking bids from firm(s) for mowing and haying of floodway for the Flood Control Division.

The City of Wichita is soliciting request for bids from vendors and/or firms for mowing and haying of floodway for the Flood Control Division. The City reserves the right to award all, some, or none of the goods/services set forth in this Request for Bid (RFB) to any one proposer based on the City's review and assessment of the bids meeting the criteria/specifications set forth herein.

PRICING FOR GROUP(S) SHOULD REFLECT WHAT YOU ARE WILLING TO PAY THE CITY FOR ACCESS TO THE LEVEE SITES PER YEAR.

Haying Specifications

Successful bidder agrees to enter into a formal contract to furnish labor, materials, licenses, Certificates of Insurance and equipment necessary to provide farming operations described in the specification of the contract. Payment for access will be due at least 10 business days prior accessing any of the specified levee sections for mowing and haying efforts as permitted in the contract per year.

Upon acceptance and signing a contract agreement it is expected the Contractor will mow, bale and remove bales of hay during the period of July to September. All equipment and material must be removed from the levee no later than October 14th.

The City shall provide access for mowing and haying of the assigned flats no more than twice per year during the allowed period of July 1 to September 30. The contractor shall consider the value of the hay when developing their bid cost per each time mowing and haying particular acreage and bid accordingly.

The successful bidder must provide a comprehensive Access Plan for each of the six (6) named levees they are authorized to mow and hay. The Access Plan shall specify no more than two (2) designated access points for each named levee, resulting in a maximum total of twelve (12) authorized access points across the entire project.

All hay bales and equipment must be removed in a timely manner one (1) week after baling is completed for any given area. [...] the CITY holds the right to liquidated damages in the amount of $100 per day for each area.

Scope of Work

• Mowing: All mowing equipment will be set to mow at 5 inches.
• No hay bales or equipment will ever be left on a levee top so as to limit emergency equipment to travel those levees as they are the only way to get in and out of many areas. Equipment shall not be left in the floodway system overnight.
• Mandatory Site Inspection: It shall be mandatory that a review of the contracted area be conducted prior to beginning the first maintenance cycle.

Bid Groups

| Group | Description | Quantity |
| --- | --- | --- |
| 1 | Levee C South 72,689 Feet | 364 AC |
| 2 | Levee C North 87,244 Feet | 532 AC |
| 3 | Levee D South 77,856 Feet | 382 AC |
| 4 | Levee D North 39,792 Feet | 275 AC |
| 5 | Levee F North 49,913 Feet | 396 AC |
| 6 | Levee J North 31,503 Feet | 160 AC |

Bids are to be submitted through the City's Procurement Portal (wichita.gov/procurementportal) using a secure login/password. Sealed Bids will be submitted electronically (preferred method).

Bid Award will be based on the Bid Determined to Provide the Highest Value to the City of Wichita per Group from a Responsible and Responsive vendor.

Bids submitted may not be withdrawn for a period of 60 days following the opening of this Request for Bid.

The term of this contract shall be for a one (1) year period with two (2) one (1) year options to renew under the same terms and conditions by mutual agreement of both parties.

Insurance

• Commercial General Liability: $1,000,000 Each Occurrence, $2,000,000 Annual Aggregate
• Comprehensive Automobile Liability: $1,000,000 Each Occurrence
• Workers' Compensation to meet Statutory requirements.
• Employers Liability: $1,000,000 Each Accident
• The Contractor must maintain a minimum of $420,000 in dedicated property damage liability insurance for the twelve (12) authorized access points.

The Certificate of Insurance must be submitted within ten (10) days after notification of award.