WOOHDR30R - Overhead Door Repairs and Maintenance - MDOT/SHA Worcester County

This Invitation for Bids (IFB) is issued to procure the goods or services, as specified in this Section 2, from a contract between the successful bidder(s) and the State of Maryland (“State”): Overhead Door Repair & Maintenance at the MDOT/SHA Worcester County Shop locations

The purpose of this IFB is to award a contract to an eligible vendor to perform preventative maintenance and repairs to the garage / overhead doors and related controls and operators at the Snow Hill and Berlin Locations

This is a single award IFB.

This contract consists of providing routine preventative maintenance service and repair for MDOT/SHA in Worcester County. The facilities are located at:

• 5603 Market St, Snow Hill MD 21863
• 10323 Ocean Gateway, Berlin 21811

Both have operating hours of Monday through Friday 7:30am until 4:00pm.

Line Item #1) Preventive Maintenance/Inspection Services

Quantity of 6 Services needed (3 years @ 2 Services per year)

Contractor shall service all 27 doors each service visit, twice per year. There are 19 overhead doors in Snow Hill, 8 in Berlin. Costs for Preventative Maintenance and Inspections shall be fixed lump sum costs per service (all 27 doors included), and include all costs such as labor, overhead, transportation (Work truck/trailer, etc), tools, ladders, lifts, supplies, lubricants, etc.

Line Item #2) Repair Labor (to be performed outside of preventative maintenance visits)

The repair work to be performed under this contract will consist of responding to calls for repairs within 4 business days to address the repair and start the repair work order. Vendor must send a qualified technician with a minimum of 2 years’ experience in overhead door repairs. Prior to making the repair, the technician must provide a “not to exceed” cost quotation for the necessary work. [...] Any repairs made on weekends or after the hours of 4:30pm shall be reimbursed at a rate not to exceed 150% of the normal rate.

Line Item #3) Trip Charges

The Contractor shall be allowed one trip charge per day for repair calls (not for preventative maintenance service).

Line Item #4) Manlift

The man-lift shall be able to reach 25’ in height. The basis for payment shall be unit day and only be paid while work is being completed on-site.

Line #5) Repair Parts and Materials

Any parts used in the repair must be new and of first quality. No seconds or reconditioned parts shall be used. Vendor must re-work any repairs that are determined to have faulty workmanship, at no cost to SHA.

Bids shall only be accepted via the State’s internet-based electronic procurement system, eMMA. Bidders shall provide their Bids in one submission through eMMA.

The Bids will be evaluated based on the Total Bid Price, as per COMAR 21.05.02.13. The award for this solicitation will be made to the responsive and responsible Vendor with the lowest price, as determined by the Procurement Officer to be in the best interests of the State of Maryland.

Minimum Qualifications

• The Bidder shall have two (2) years of continuous experience providing professional overhead door services on an ongoing, routine and regular basis.
• The Bidder shall be SDAT registered to conduct business in the State of Maryland

Insurance

• Commercial General Liability - One million dollars (**$1,000,000**) combined single limit per occurrence and two million dollars (**$2,000,000**) annual aggregate.
• Worker’s Compensation - not less than one million dollars (**$1,000,000**) per occurrence.

Contract Type: Fixed Price. Contract Duration: 36 Months. Multiple or alternate Bids will not be accepted. Site visits are recommended to view all doors, operators, controls and ancillary equipment associated with the doors. Contact Charles Larimore at 410-632-0511 for more information on site visits.