Utility Grade Phase Identification System

The City of Lebanon, Missouri (“The City”) invites bids from qualified organizations for the purchase of one (1) Utility Grade Phase Identification System for the Electric Department outlined in the specifications below.

This Invitation for Bid (IFB) seeks bids from qualified organizations for the purchase of one (1) Utility Grade Phase Identification System capable of determining phase identification and phase angle on energized overhead and underground electric distribution facilities for the Electric Department.

The bidder shall provide bids for the following purchase of one (1) Utility Grade Phase Identification System capable of determining phase identification and phase angle on energized overhead and underground electric distribution facilities for the Electric Department to the City of Lebanon in accordance with the specifications stated herein.

The bidder shall provide all deliverables to the sole satisfaction of the City of Lebanon. The City of Lebanon does not guarantee that any unit will be ordered. Unless otherwise specified herein, the bidder shall furnish all material, labor, facilities, equipment, and supplies necessary to provide the deliverables required herein.

The City intends to purchase equipment equivalent to the EDM International PhaseTrakker® Jr+ or approved equal. The proposed system must meet or exceed the minimum requirements contained herein. The equipment shall allow personnel to accurately determine phase relationships on energized equipment without interruption of service.

The Bid shall include the following:

• One (1) complete phase identification unit
• All required measurement probes and accessories
• Carrying case
• Charging equipment
• User documentation
• Warranty Coverage
• Technical support information
• Delivery to the City of Lebanon Electric Department

**Delivery:** Bidder shall deliver to 1401 West Commercial Lebanon MO 65536. The unit shall be delivered complete and ready for use to the delivery destination. Bidders shall give at least 24 hours advance notice of each delivery. Delivery will only be received between the hours of 8:00 am to 4:00 pm, Monday through Friday.

**Submission:** Bids will be accepted electronically through our e-bidding service provider, Ion Wave Technologies, at https://lebanonmissouri.ionwave.net/Login.aspx. Bids shall be submitted electronically through the Ion Wave e-bidding portal on or before the day and hour set for opening the bids. No bid received after the time fixed for receipt will be considered. Vendors must complete registration at least seven (7) calendar days prior to the bid opening date.

**Bid selection:** Selection of the successful proposer will be determined by a combination of complete documentation as required in this bid submission, equipment best value, and estimated fees. The price sheets provided in this document must be used in order for the bid response to be valid.

Bidder agrees that this bid shall remain valid and may not be withdrawn for a period of thirty (30) calendar days after the scheduled closing time for receiving bids.

The City of Lebanon will exercise their tax-exempt status and require that the Bid Amount NOT include sales tax on materials.

The City of Lebanon reserves the right to accept any bid and/or bids, to reject any or all bids in full or in part, and to waive irregularities or formalities as deemed appropriate.