Mail Courier Services - FLCC

The County of Ontario (the "County"), will receive quotes on behalf of Finger Lakes Community College (the "College") for RFQ# Q26099 Mail Courier Services - FLCC. Finger Lakes Community College (FLCC) is seeking a courier service to make daily pickups and deliveries to the following locations.

Finger Lakes Community College (FLCC) is seeking a courier service to make daily pickups and deliveries to the following locations.

• FLCC - Main Campus, 3325 Marvin Sands Drive, Canandaigua NY 14424
• FLCC - Geneva Campus Center, 63 Pulteney Street, Geneva NY 14456
• FLCC - Viticulture & Wine Center, 100 Empire Drive, Geneva NY 14456
• FLCC - Victor Campus Center, 200 Victor Heights Parkway, Victor NY 14564
• FLCC - Newark Campus Center, 1100 Technology Parkway, Newark, NY 14513

Scheduled service is currently (2) days a week – Tuesday and Thursday

Excluding the following holidays if they fall on a service date:

• New Year’s Day
• Martin Luther King
• Memorial Day
• Juneteenth
• July 4 (1 to 2 Days)
• Labor Day
• Thanksgiving (3 Days)
• Christmas (3 Days)

Deliveries and pickups will consist of inter-office mail and copy work orders from Business Services. The courier bags and cartons will be labeled with the campus center destinations. The courier service will be picking up and delivering from each campus center.

The first stop will be the main campus between the hours of 10:00 AM and 12:00 PM. Pickups from main campus destined to all FLCC locations must be delivered no later than 8:00 PM, the same day as received from the main campus.

Pickups from the campus centers destined to the main campus in Canandaigua must be delivered the following business day, no later than 12:00 PM.

Drop off and pickup courier boxes are located at FLCC campus locations. The courier drops have keyed locking access. Courier service will use assigned keys for all campus centers where lockable courier boxes are located.

Courier bags are 21” x 23” with lockable zipper closure. Carton dimensions used for the transport of copy work documents measure 9” x 12” x 11” high. These are corrugated cartons with a handle. The maximum weight per courier bag and carton is 25 lbs.

The courier service shall invoice FLCC no more frequently than once (1) per month.

The vendor shall bid one (1) total price per month based on the current service schedule (2 days per week) which shall include service for all five (5) campus centers.

The vendor shall also bid the following rates which shall be used if changes need to be made to the schedule during the contract term:

• One (1) weekly rate based on the current service schedule (2 days per week) which shall include service for all five (5) campus centers. This rate may be used if schedule changes occur in the middle of a month.
• One (1) daily rate includes four (4) campus centers only – Main, Geneva, Victor, Newark – excludes the Viticulture location. This rate may be used to add extra days per week for the 4 larger campus centers if necessary.

The County prefers electronic submittals via the eProcurement Portal at https://procurement.opengov.com/portal/ontariocountyny however, paper quotes can be filed with the Ontario County Purchasing Director, 20 Ontario Street, Canandaigua, New York 14424, or emailed to purchasing@ontariocountyny.gov, PRIOR TO **4:00 pm prevailing time, Monday, November 16, 2026**.

A Purchase order, if a vendor is chosen, will be issued to the lowest responsive/responsible vendor(s) in part or in whole who meet(s) with all the terms of the specifications. The College guarantees no minimum or maximum purchases as a result of this quotation.

The award will be made within forty-five (45) calendar days of the opening date and prices shall remain in effect for this period of time.

Any contract resulting from the award of this bid shall be for a term of twelve (12) months from the date of award. The College reserves the right to renew all or any part of this contract for up to two (2) twelve (12) month periods if agreeable by all parties.

The contract will start January 8, 2027. [...] Pricing to include all insurance fees.

In addition, all bids and quotes require proof of insurance with the response.

The only forms necessary to be submitted as a quotation are the following:

• *Quote Proposal Form*, filled out completely.
• Individual, Corporate, Partnership or LLC Acknowledgement, completed and notarized.
• Non-Collusion Affidavit signed and notarized.
• Bidders Statement on Sexual Harassment, signed and notarized
• Insurance Certificates.
• IRS W-9 Form.
• Literature or Detailed Specifications for all items offered (if applicable).