Printing & Mailing of Newsletters & Brochures

The Ontario County Office for the Aging, located at 3019 County Complex Drive in Canandaigua, NY 14424, is seeking quotes for the printing and mailing of their newsletters and printing of brochures. The successful vendor will be determined by the pricing for the items requested in these specifications.

Items to be quoted:

1. Newsletters

• Newsletters are ordered and printed 4 times per year
• Price per double-sided page to be quoted - total quantities per order between 2200 and 2800
• Copy to be printed will be provided by the Office for the Aging
• Color printing – two-sided.
• Paper: 60 lb. text, white. This may need to be changed to a lighter weight paper due to postage costs
• Printed on 11 x 17 paper - 2 up
• Finished size is 8-1/2 x 11, all sheets printed front and back for a total of up to 20 pages
• Saddle stitch, 1/2 Fold
• Finished newsletters to be folded and stapled, with closers on each side

EXCEPT: Any remaining newsletters from each order to be delivered flat – not folded. Price shall include delivery to the Office for the Aging. (These are included in the total quantities listed above).

2. Mailing of Newsletters

• An Excel spreadsheet with mailing addresses will be provided by the Office for the Aging. All newsletters will be mailed, with the exception of leftover newsletters per order to be delivered as per the description in Item #1 above.
• Please provide a price per newsletter for mailing

3. Printing of Color Brochures - Delivered

• The Office for the Aging has a number of different brochures to be printed as needed
• Brochures will typically be ordered and printed 2 times per year
• Price per double-sided page to be quoted - total quantities per order between 400 and 500
• Copy to be printed will be provided by the Office for the Aging
• Brochures are 8-1/2" x 11", Tri-fold
• Color printing – two-sided.
• Paper: 60 lb. text, white
• Finishing: Brochures are to be delivered folded (tri-fold)
• Price shall include delivery to the Office for the Aging

**Submission:** The County prefers electronic submittals via the eProcurement Portal at https://procurement.opengov.com/portal/ontariocountyny however, paper quotes can be filed with the Ontario County Purchasing Director, 20 Ontario Street, Canandaigua, New York 14424, or emailed to purchasing@ontariocountyny.gov, PRIOR TO **3:00 pm prevailing time, Wednesday, December 2, 2026**.

A Purchase order, if a vendor is chosen, will be issued to the lowest responsive/responsible vendor(s) in part or in whole who meet(s) with all the terms of the specifications. The County guarantees no minimum or maximum purchases as a result of this quotation.

The award will be made within forty-five (45) calendar days of the opening date and prices shall remain in effect for this period of time.

Any contract resulting from the award of this quote shall be for a term of twelve (12) months from the date of award. The County reserves the right to renew all or any part of this contract for up to two (2) twelve (12) month periods if agreeable by all parties.

Payments to all vendors will be made within thirty (30) calendar days of receipt of an approved and accepted invoice by the County.

Such questions must be in the possession of the Purchasing Director 72 hours before the due date.