Liquid Asphalt

This Invitation to Bid (ITB) is to establish a contract with the Charlotte Department of Transportation (CDOT) maintaining approximately 5,479 lane miles of streets citywide. CDOT uses liquid asphalt in the repair and construction of asphalt pavements including pothole repairs, utility patches, and street resurfacing. Liquid asphalt is used to bind layers of asphalt together to provide a watertight seal.

This letter extends an invitation for the submission of a Bid to supply the City of Charlotte with apparatus, supplies, materials, equipment, and/or services as indicated above.

The Contract resulting from this Invitation to Bid will be of the type indicated below:

- **Indefinite Quantity:** The Contract will be a unit price contract for an indefinite amount of Products and Services to be furnished at specified times or as ordered.

This Contract requires no minimum purchase and imposes no financial obligation on the City, absent the City's issuance of a PO. The City is entitled to purchase the same or similar products from other suppliers.

**Submission method:** The City of Charlotte uses an eProcurement Portal ("Procurement Portal" - https://charlottenc.bonfirehub.com) to accept and evaluate bids digitally. Bids must be submitted electronically through the Procurement Portal on or before the Bid Due Date to be accepted.

Submit their electronic Bid proposal via the eProcurement Portal at https://charlottenc.bonfirehub.com no later than **November 23, 2026 at 2:00 p.m. EST**.

The City reserves the right to award a Contract to the lowest responsive responsible Bidder, taking into consideration vendor qualifications and experience, quality, delivery, workmanship, services, facility requirements, inventory control, and reporting.

Each Bid shall constitute a firm offer that is binding for one hundred twenty (120) calendar days from the Bid opening date.

The initial Contract term shall be for one (1) year from the award date. The City, at its option, may extend the Contract for up to four (4) additional one-year extensions unless the Bidder objects in writing at least ninety (90) days prior to the beginning of the extension term.

If awarded a contract, your company must provide an insurance certificate(s) that meets or exceeds the requirements outlined in the Sample Contract.

The City reserves the right to inspect the equipment, plant, store, or other facilities of a Bidder prior to Contract award and during the Contract term from time to time as the City deems necessary to confirm that such equipment, plant, store, or other facilities conform with the Specifications and are adequate and suitable for proper and effective performance of the Contract.