RFP 27-001AV Airport Interior Landscaping Services

The City of Dayton Department of Aviation is seeking proposals from highly experienced and professional interior landscaping firms to perform Interior Landscaping Services at both the Dayton International Airport (DAY) and Dayton Wright Brothers Airport (MGY). These services will provide and maintain visually attractive displays of live plants and holiday decorations at DAY and MGY, helping ensure the airport continues to provide a welcoming, relaxing atmosphere for all passengers and visitors.

One (1) Airport Interior Landscaping Services Contract will be awarded.

Basic Scope of Work: The service shall include all supervision, expertise, tools, organic fertilizers, organic pesticides, organic insecticides, organic fungicides, organic sprays, soil, equipment, trash bags, and other supplies adequate in kind and quality to perform indoor plant maintenance. The indoor plants and containers shall be supplied by the vendor and leased by the Department of Aviation through this agreement.

The company must perform servicing on a weekly basis by a fully insured staff person with a horticulture degree, or a staff person working under the supervision and direction of a fully insured staff person with a minimum of 5 years employed in the horticulture field or horticulture degree. Services shall include watering, fertilizing, spraying, cleaning, leaching, aerating, re-mulching, plant rotation of annuals, and plant replacement in accordance with sound horticultural practice.

The company shall furnish and maintain holiday plant material and decorations during the Holiday season each year of the contract.

Normal service hours will be between the hours of 7:00 a.m. to 5:00 p.m. Monday through Friday. [...]

The Company shall provide a weekly report to the Airport summarizing all maintenance (routine and special) performed by service location areas, replacements as well as, any problems encountered, changes made or recommendations to be offered.

The Company shall have a minimum of two (2) Security Identification Display Area (SIDS) badged employees at the proposer's expense.

Pricing Structure

The pricing structure shall consist of monthly costs for providing services as detailed above. The proposal shall include pricing based on the plant/decoration layout proposed. Final layout and pricing shall be negotiated upon after company selection is made.

Submission

All proposals shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. Proposals received after the scheduled date/time will not be considered.

Evaluation Criteria

• Price: 40 points
• Ability to address all RFP Requirements: 20 points
• Experience: 20 points
• References: 10 points
• Dayton Local Business (required): 5 points
• PEP Certified Vendor (required unless there is an assigned goal): 5 points

Contract Term

The Term of the Contract will commence January 31, 2027, and be in effect for a period of three (3) years. There are also two (2) options for an additional one (1) year renewal each.

Insurance

• General Liability Insurance, having a combined single limit of **$1,000,000** for each occurrence and **$1,000,000** in the aggregate.
• Automobile Liability Insurance, having a combined single limit of **$1,000,000** for each person and **$1,000,000** for each accident.
• Employers' Liability Insurance, having a limit of **$500,000** for each occurrence.
• Professional Liability Insurance, having a limit of **$1,000,000** annual aggregate.

Mandatory Site Visit

The City shall conduct a Site Visit. Each proposer should limit representation at the site visit to no more than 2 persons.