EWEB RFP #26-173-Q Part 12D Report Consulting

The Eugene Water & Electric Board (EWEB) is seeking proposals from qualified consultant firms to perform independent safety inspection and review services for the Leaburg-Walterville Hydroelectric Project pursuant to the Code of Federal Regulations (CFR) 18, Part 12 Subpart D (Part 12D) requirements.

The Eugene Water & Electric Board (EWEB) is seeking proposals from qualified firms to perform independent inspection, review, and assessment services for the Leaburg-Walterville Hydroelectric Project pursuant to 18 CFR Part 12, subpart D requirements.

The objective of this contract is to perform independent inspection, review, and assessment services for the Leaburg-Walterville Hydroelectric Project pursuant to 18 CFR Part 12, subpart D requirements while following the FERC engineering guidelines for the evaluation of Hydropower projects per Chapter 16 – Part 12D Program. Independent consultant must be a FERC-approved independent consultant to perform dam safety inspections.

Task Order #1 – 2027 Part 12D Periodic Inspection for Leaburg-Walterville Project

The Consultant shall provide deliverables as outlined in this Scope of Work to EWEB for review and comment prior to submittal to FERC. The Consultant shall address EWEB comments and revise the deliverables as necessary until EWEB determines that the deliverable is ready for submittal to FERC.

• Task 1. Project Management: project schedule and updates, kick-off meeting agenda and meeting notes, bi-monthly project status reports and invoices, bi-weekly project team meeting agendas and meeting notes, and Regulatory Second Coordination Call (EWEB, Consultant Team, and FERC) and meeting notes.
• Task 2. Part 12D Inspection Plan: draft, revised, final and FERC-accepted Inspection Plan, with responses to EWEB and FERC comments.
• Task 3. Periodic Inspection Pre-Inspection Preparation Report (PI-PIPR): draft, revised, final and FERC-accepted PI-PIPR, with responses to EWEB and FERC comments.
• Task 4. Periodic Inspection: review of prior reports, physical field inspection, review of surveillance and monitoring plan and data, and review of dam and public safety programs.
• Task 5. Periodic Inspection Report (PIR): draft, revised, final and FERC-accepted PIR, with responses to EWEB and FERC comments. The draft PIR is due to EWEB no later than February 18, 2028 and the final PIR is due to EWEB no later than March 31, 2028.
• Task 6. Continued Technical and Professional Assistance: The Consultant shall provide up to 80 hours of support in resolving questions and comments from FERC on the Part 12D PIR through point of final acceptance.

**Submission:** ELECTRONIC PROPOSALS SUBMITTED VIA THE OREGONBUYS BID SITE ARE **REQUIRED**. Emailed submittals will not be accepted. Please be sure to combine all documents into one pdf file before attempting to submit your bid into the OregonBuys bid site.

Required proposal package:

• Cover Sheet, with Contractual Acceptance and Termination for Default
• *Proposal Form* (Section 6)
• Response to Minimum Requirements (Section 3)
• Response to All Evaluation Criteria (Section 5)
• All Addenda Acknowledged

DO NOT submit pricing proposal with your submission. All Proposers should be prepared to submit their pricing within 24 hours of formal invitation to submit pricing, shortly after shortlist notification.

**Contract term:** The contract will start from the date of award, approximately December 31, 2026 and expire on April 30, 2029. The contract may be extended with a formal amendment executed by both parties, for a maximum duration of 5 years from original contract execution date, if needed.

The EWEB estimate for this Work is **$250,000**.

No proposal may be withdrawn after the hour set for the opening thereof until the elapse of thirty (30) days from the date and time set for opening.