Furniture Equipment Contract

This Invitation for Bids (IFB) will result in the award of one or more contracts to provide Commonwealth of Pennsylvania agencies with commercial, systems, and specialized furniture; furniture ancillary products; and related services. This IFB and resulting contracts will be COSTARS eligible.

The Commonwealth does not guarantee any level of contract usage and provides historical spending information solely as a courtesy to bidders. [...] Total historical spending across all Systems Furniture and Commercial Furniture contracts during the preceding five-year period was approximately **$52,508,758.00**.

Category 1 – Standard Office & System Furniture Products Lot

Standard Office Products shall be defined as furniture designed, manufactured, and constructed for use in business, institutional, or public environments, such as offices, schools, and hospitality settings. Systems Furniture Products shall refer to integrated panel-based, beam-based, benching, or similar workstation solutions composed of coordinated components such as desks, work surfaces, panels, screens, dividers, display elements, filing and storage units, support legs, and other compatible accessories.

• Beam-Based Workstations
• Bookcases
• Cabinets
• Casegoods
• Caseworks
• Credenzas
• Desks
• Tables
• Filing and Storage
• Lounge Room Furniture
• Overhead Storage Units
• Panel-Based Workstation
• Seating
• Shelving Units
• Systems Furniture

Category 2 – Ancillary Products Lot

• Acoustic Products
• Coat Storage
• Collaboration Tools
• Display Components
• Ergonomic Furniture
• Lecterns
• Lighting
• Surface Power Unit

Category 3 – Specialized Furniture Products Lot

Specialized Furniture Products shall be defined as furniture specifically designed and engineered to meet the functional, safety, and durability requirements of unique institutional or high-needs environments. Mattresses are not covered under this contract.

• Acoustic Booths
• Behavioral Healthcare Furniture
• Cafeteria Furniture
• Correctional Institutional Furniture
• Daycare Furniture
• Demountable/Relocatable Walls
• Dormitory
• Educational Furniture
• Healthcare Furniture
• Hearing Room Furniture
• Ligature Restraint
• Mailroom Furniture
• Outdoor/Patio Furniture

All products shall meet American National Standards Institute (ANSI) and Business and Institutional Furniture Manufacturer’s Association (BIFMA) durability standards for commercial use. Awarded manufacturers will also be allowed to charge installation costs pursuant to any resulting contracts.

Bidders must be the Original Equipment Manufacturer (OEM) of the products offered under this solicitation. Dealers, distributors, installers, resellers, or other third parties are not eligible to submit a bid as the prime Contractor.

Bidders must offer a discount of **not less than 40%** from the Bidder’s current catalog pricing for each subcategory for which the Bidder submits a bid. Failure to provide the minimum discount will result in your bid being marked as non-responsive to the IFB.

The top five responsive and responsible manufacturers offering the highest discounts will receive an award of a contract in Category 1. Up to five responsive and responsible manufacturers offering the highest discounts in each subcategory will receive an award in Categories 2 and 3.

Each manufacturer is responsible for entering all product lot and product subcategory discounts in the *Cost Submittal Workbook* and identifying its authorized dealers at time of bid.

A copy of the bidder’s current catalog price list must be submitted with the bid response in the form of an embedded link.

The initial term of the Contract shall be two 2-years with 3 1-year renewal options. The awarded supplier percentage discounts shall remain firm for the entire contract period.

Bid documents are housed in the Pennsylvania Supplier Portal (https://pasupplierportal.state.pa.us/irj/portal/anonymous). If assistance is required, contact the help desk at 877-435-7363 option 2.