Janitorial Services for Luzerne County Records Facility & Coroners Office

Luzerne County is seeking proposals from qualified companies for Janitorial Services for Luzerne County Records Facility & Coroners Office.

Luzerne County Records Facility and Coroner’s Office
85 Young Street, Hanover Township, PA 18706

Daily Duties

Three nights per week after business hours.

*Entrances – Reception Area – Hallways – Open Offices – Conference Rooms – Lunch Rooms – Common Areas:*

• Surface dust horizontal surfaces of desks, credenzas, tables, filing cabinets etc.
• Clean and disinfect lunch tables, counters, etc.
• Clean the interior of microwaves.
• Empty all trash and recycling receptacles and remove to proper collection point. Replace liners as needed.
• Clean fingerprints/smudges from entrance glass and entry doors.
• Spot clean fingerprints/smudges from partition and reception glass.
• Dust mop and damp mop all hard surface flooring.
• Vacuum all carpeted area walkways.
• Report maintenance issues in a log book.

*Restrooms:*

• Empty trash receptacles and wash, if necessary.
• Empty sanitary napkin receptacle and spray with disinfectant.
• Disinfect door handles, partition handles, and light switches.
• Clean all dispensers, mirrors and fixtures.
• Clean and disinfect sinks, toilets, toilet seats and urinals.
• Spot clean walls and partitions to remove smudges and marks.
• Restock all paper products and hand soap.
• Sweep and mop floor with disinfectant.

Weekly Duties

• Thorough dusting of all horizontal surfaces of office furniture, including desks, computer monitors, tables, file cabinets, windowsills, and wall hangings.
• Wipe clean all telephone receivers and dust the bases.
• Clean and disinfect all light switches, door handles, pushes, etc.
• Clean and disinfect water fountains/coolers.
• Restrooms-clean and sanitize the outside of trash receptacles and dispensers.
• Restrooms-polish all dispensers, mirrors, and bright work.
• Restrooms-dust tops of doors, partitions, mirrors and air vents.
• Restrooms-clean and sanitize restroom partitions and walls around toilets and urinals.

Monthly

• Thoroughly dust all vertical surfaces of office furniture, including desks, tables, chairs, file cabinets, etc.
• High dusting of air vents, tops of doors, door frames, ceiling corners and edges, etc.
• Dust all baseboards and window blinds.
• Vacuum upholstered furniture to remove dust and lint.

**Submission method:** **Hard copy (mail/delivery)**. Responses to this solicitation are accepted weekdays, 9:00 AM to 4:00 PM, excluding holidays. Submit responses by the deadline indicated on the cover sheet. Other than when submission is made online through PennBid, Responder must submit an original and one copy of its response. Unlabeled responses will be rejected.

**Proposed contract term:** 01/01/2027- 12/31/2027.

**Bid security:** No. **Performance bond required:** Yes, in an amount no less than the total dollar amount of Responder’s bid/proposal.

The County reserves the right to award the bid/proposal to a Responder other than the lowest Responder if deemed to be in the best interest of the County. The County shall consider the following criteria:

1. price
2. reputation of Responder and of its goods and services
3. quality of the Responder’s goods and services
4. extent to which the goods or services meet the County’s needs
5. Responder’s past relationship with the County

**Required insurance:** Commercial General Liability $1,000,000 Each Occurrence / $3,000,000 General Aggregate; Automobile Liability $1,000,000 Combined Single Limit; Excess (Umbrella) Liability $2,000,000; Worker’s Compensation with employer’s liability; Professional Liability $1,000,000 Each Occurrence / $3,000,000 General Aggregate. Certificate of insurance is due prior to the contract start date.