Invitation for Bid (IFB) for Districtwide Custodial Supplies and Dispensing Systems

The Austin Independent School District (hereinafter referred to as “AISD” or the “District”) Austin Independent School District (AISD or District) invites sealed competitive bids from qualified suppliers to furnish and deliver custodial cleaning supplies and related dispensing products for use throughout District facilities.

The purpose of this IFB is to establish reliable, competitively priced sources of supply that support safe and uninterrupted custodial operations. AISD currently operates approximately 135 facilities.

For reference, AISD’s historical annual spend for similar services is approximately **$1,740,921.00**; however, past purchasing levels do not represent a commitment or guarantee of future spending.

The successful bidder(s) shall provide custodial supplies identified in the Bid Pricing Schedule, which may include paper towels, toilet tissue, hand soap, cleaning chemicals, trash can liners, gloves, and associated dispensers or related consumables. Item descriptions, sizes, packaging, units of measure, estimated quantities, and any mandatory standards shall be specified in the Bid Pricing Schedule. Bidders must clearly identify manufacturer, brand, model or stock number, pack size, and unit price for each item bid.

AISD has existing dispensing systems at its facilities for hand soap, paper towels, toilet tissue, and chemicals. Bidders may offer products compatible with the District’s existing dispensing systems or propose an alternative system with replacement dispensers.

The awarded vendor(s) shall be capable of delivering ordered supplies within one (1) to two (2) business days after receipt of an authorized order, unless a different delivery period is expressly approved by AISD. Deliveries shall be made to individual AISD campuses, departments, facilities, or other District-designated locations, as specified on the applicable purchase order.

Products must be appropriate for educational environments and comply with applicable safety, labeling, chemical-handling, and environmental requirements. All supplied items shall be new, unused, commercially suitable for their intended purpose, and compliant with applicable federal, state, and local laws and manufacturer instructions. Chemical products shall be properly labeled, packaged, and accompanied by current Safety Data Sheets where applicable.

**Submission method:** Bids must be submitted through the AISD Bonfire Portal by the date and time specified in this solicitation. Late submissions will not be accepted.

Questions must be submitted in writing through the AISD Bonfire Portal. Questions and answers and all addenda will be posted on the AISD Bonfire Portal.

A virtual bid opening will take place on Tuesday, November 17, 2026, at 2:15pm via the Google Meet Platform.

Award(s) will be based on the lowest responsive and responsible bid(s) meeting all specifications, terms, and conditions of this solicitation. The District may award to multiple vendors.

Bids shall remain valid for a period of 120 days from the bid opening date.

The agreement(s) resulting from this solicitation will be in effect for an initial term of two (2) years from the date of award, or such date established by the agreement. The parties by mutual consent may renew the agreement for up to three (3) additional one (1) year periods.

**Required forms with bid:** *Bid Form in Bonfire*, *Attachment A - Vendor Questionnaire*, *Bid Certification Form*, *Notification of Criminal History of Contractor*, *Debarment, Suspension and Ineligibility Certification*.