Rental and Maintenance of Portable Toilets

The City of Dallas (the “City”) is soliciting Bids to establish three-year with two, one-year renewal options Indefinite Delivery/Indefinite Quantity (ID/IQ) service price agreement for the rental and maintenance of portable toilets for use by the general public and City staff at various locations throughout the City. An ID/IQ agreement is established when quantities of goods and/or delivery schedules cannot be determined. Services will be ordered on an as-needed basis during the term of this contract.

This scope of work outlines the specifications and requirements for portable toilets to be rented by a contractor to the City for use in various city sites and emergency locations.

Delivery

1. The Contractor and the City will agree upon a cleaning schedule before any unit is delivered. This cleaning schedule may be modified by mutual agreement of the City and the Contractor if deemed necessary.
2. Units are to be delivered within 48 hours of request and removed within 24 hours of notification. Units not removed within 24 hours of notification must be cleaned and maintained on the established cleaning schedule at the Contractor's expense.
3. Units requested at emergency sites (Park & Recreation, Dallas Police Department, Dallas Fire-Rescue Department, Department of Transportation and Public Works Street Division, Dallas Water Utilities Department) shall be delivered within two (2) hours of notification and removed within 24 hours of notification.

Cleaning Requirements

• Cleaning shall be performed Monday through Sunday between the hours of 7:30 a.m. and 3:30 p.m. The bid sheet provides separate line items for the number of weekly cleanings required.
• Holding tanks must be emptied and refilled with antibacterial solution.
• Graffiti found on the unit shall be abated within 72 hours of notification using the quickest and most appropriate method.
• Cleaning deficiencies shall be handled within 24 hours of notification by the City.

Damaged Units

• Minor damage (small holes, door hinges, broken seats/hardware, etc.) shall be repaired within 72 hours after notification by the City.
• Severely damaged units shall be replaced at the City's request, at no cost to the City.

Material Specifications

• Regular Portable Toilet
• Americans with Disabilities Act (ADA) Compliant Portable Toilets
• Handicapped Accessible Portable Toilets
• Comfort Station Portable Toilets Trailer units
• Special Event Rentals

To be considered responsive, bids must be submitted electronically through the City’s solicitation portal by the due date and time indicated in the solicitation. All Bidders must scan and upload a copy of their **$100.00** bid security (sealed bid bond, certified check or cashier’s check) as an attachment to their bid.

The Contract or Agreement will be for an initial term of three-years, with two one-year renewal option. Renewals require mutual agreement.

The successful contractor will be required to purchase, within fifteen (15) days of the award, and maintain during the term of the contract, insurance as described in Attachment B, and agrees to the indemnification agreement therein.

The City’s intent is to award this solicitation in its entirety.

Bids will only be considered from Bidders who have been established in the business of providing rental and maintenance of portable toilets for a minimum of three (3) years.