NS27-133 City of Green River - Rail-Experienced Engineering Consultant - Airport Rd RR Crossing Diagnostic & PE

The City of Green River, Utah (the "City") is soliciting Statements of Qualifications (SOQs) from qualified engineering firms with demonstrated railroad crossing experience to provide professional services for a railroad crossing diagnostic review and preliminary engineering (PE) at the Airport Road at-grade crossing. The project is funded by the Utah Department of Transportation (UDOT) Railroad Crossing Safety Grant Program under Utah Code §72-2-131 and will require close coordination with Union Pacific Railroad (UPRR), the operating railroad authority.

The City has been awarded **$55,000** through the FY 2027 UDOT Railroad Crossing Safety Grant Program to complete Phase 1 (Diagnostic Review and Preliminary Engineering) of a planned multi-phase safety improvement project.

Project Objectives

• Complete a UDOT/UPRR Diagnostic Review of the Airport Road at-grade crossing in accordance with Utah Admin Code R930-5.
• Deliver Preliminary Engineering (approximately 30% design) that identifies recommended safety treatments, right-of-way needs, utility conflicts, and environmental considerations.
• Position the City for a follow-on construction-phase funding application through UDOT Section 130, the State Railroad Crossing Safety Program, and/or the federal Railroad Crossing Elimination (RCE) program.
• Ensure full compliance with all UDOT Grant Agreement requirements, Utah Admin Code R930-5, and all applicable UPRR Public Projects standards and submittal procedures.

Scope of Services

The selected consultant will provide day-to-day project management and technical services under City oversight. Anticipated services include, but are not limited to:

• Project Initiation and Coordination: Prepare a detailed project work plan and schedule for City concurrence. Conduct kickoff meetings with the City and the UDOT Rail Division. Open and maintain active coordination with Union Pacific Railroad Public Projects.
• Data Collection and Baseline Analysis: Confirm and validate FRA Grade Crossing Inventory data for USDOT #255341Y. Prepare a baseline existing-conditions summary suitable for the diagnostic record.
• Diagnostic Review: Prepare for and attend the field diagnostic meeting with UDOT, UPRR, City staff, and any other invited stakeholders. Prepare the written diagnostic report, including recommended improvements, responsible parties, and action items, and obtain UPRR concurrence on the rail-side scope.
• Alternatives Development: Develop conceptual improvement alternatives. Evaluate feasibility, safety benefits, planning-level costs, and constraints for each alternative.
• Preliminary Engineering (~30%): Conceptual design to approximately 30% including layout, signal/circuitry concept, surface design, and illumination. Opinion of probable construction cost and recommended phasing.

Final Deliverables and Grant Closeout Support

• Diagnostic report (final).
• Preliminary Engineering report with concept plans and cost estimates.
• Recommended next steps and construction-phase funding strategy.
• Support for City preparation of UDOT quarterly progress reports (§14 of the Grant Agreement) and the Final Performance Report (§15).
• Grant closeout documentation package.

Statements of Qualifications must be submitted electronically through U3P-Bonfire by **November 10, 2026, 4:00 p.m. MST**. SOQs submitted by email, mail, or any method outside of U3P-Bonfire will not be accepted.

Respondents are requested not to submit cost, fee, or pricing information as part of this Request for Qualifications. Consultant compensation will be negotiated with the top-ranked firm following qualifications-based selection, consistent with the Utah Procurement Code for architect-engineer services (Utah Code §63G-6a-15).

The total Phase 1 project budget shall not exceed **$55,000**. All PE deliverables, final invoices, and closeout documentation shall be submitted to the City no later than **May 31, 2027**. A 15-page limit is suggested (excluding resumes, references, and the cover letter).

Evaluation Criteria

| Criterion | Points |
| --- | --- |
| Rail Crossing and UPRR Experience | 40 |
| Project Approach | 25 |
| Ability to Deliver Within Compressed Timeline | 20 |
| Qualifications of Key Personnel | 15 |
| Total | 100 |

Anticipated Selection: November 17, 2026. Anticipated Notice to Proceed: December 1, 2026.