SLCo CK26999 Ballot Box Camera System - RFI

Salt Lake County is seeking information from vendors/suppliers that are interested and able to provide a camera system to capture ballot drop box deposits.

The Salt Lake County Clerk’s Office is seeking information on whether a vendor exists that is able to provide a camera/recording system to meet the requirements of Utah Code § 20A-5-403.5 to monitor when/how ballots are deposited in ballot drop boxes.

Customer Support options to include online and live person-to-person interaction (not just email).

Mobility

• Suggested camera options which will be deployed as needed, and locations may change
• Hard wiring power is not an option due to location of drop boxes
• Ability to expand and reduce system as needed

Use

• Remote monitoring and download of recorded data
• Multiple log-ins/user access (10 or less)
• Ability to expand and reduce system as needed

The ideal system will also offer the following features (but is not required):

- Auto file naming, including date/time

Proposers are encouraged to submit their contact information and written response in no more than three (3) pages to Bibi Whitehead (bwhitehead@saltlakecounty.gov). Questions may be submitted to bwhitehead@saltlakecounty.gov.

DO NOT RESPOND THROUGH Utah Public Procurement Place. SEND COMMENTS DIRECTLY TO CONTACT PERSON!

Following the evaluation of the information submitted from this Request for Information, a formal Request for Proposals process may be initiated.

Respondents should give a general idea of what pricing could look like and address the following:

• Initial hardware investment, including shipping and handling if applicable
• Initial/ongoing licensing costs
• Set-up, maintenance, and support fees if applicable
• User / enterprise licensing fees if applicable
• Any ongoing subscription/licensing costs
• Warranty
• Whether pricing is per month, quarter, or annual.
• If multi-year, government, or other discounts are available.