54-TJK-09-PR39695, STATE ROUTE SHOULDER AND MEDIAN MOWING AND LITTER/DEBRIS REMOVAL

Work includes mowing of vegetation and litter/debris removal along State Highway System routes within Davie, Forsyth, and Stokes Counties. The furnishing of all equipment, tools, materials, transportation, and labor shall be incidental to completion of the work.

A contract awarded pursuant to this RFP shall have an effective date of March 1, 2027. The completion date shall be February 29, 2028.

Work includes mowing of vegetation and litter/debris removal along State Highway System routes within Davie, Forsyth, and Stokes Counties. The furnishing of all equipment, tools, materials, transportation, and labor shall be incidental to completion of the work.

A Contract awarded pursuant to this RFP will use the Swath typical section for routine mowing cycles on all routes.

Cleanup mowing cycles shall include the area established for routine mowing and extend to the established tree/wood line or right-of-way, or as directed by the Engineer.

Vegetation shall be cut to a height of six (6) inches.

The Contractor shall provide at minimum (quantity) the following functional and operating equipment each cycle in the performance of mowing for this contract:

• 60" – 90" Mowers: 10
• 60" to 72" Zero Turn type Mowers: 1

A supervisor and service truck will be required for each county.

Note: Not all routes mown for this contract will receive litter pickup. Only primary routes will receive litter pickup. This operation will take place prior to each mowing cycle, or as directed by the Engineer.

The Department will notify the Contractor of each location on the state highway system where on call litter collection and removal is required. [...] The Contractor will have seven (7) days following notification to complete on call litter collection and trash bag removal.

Mowing and string trimming operations performed under this contract shall comply with the moratorium established in SL 2025-47 (SB 391) as follows:

ALL ROUTES: May 1 through May 31

**Mandatory** pre-qualification: Firms that wish to bid on these projects as the prime contractor must be pre-qualified as either a "Bidder" or "Purchase Order Contract (POC) Prime Contractor" prior to submitting the bid. Attendance at the **mandatory** pre-bid conference is required in order for your bid to be considered.

Performance Guarantee

Upon award of contract, the Contractor is required to choose one of the following Performance Guarantee Options by indicating his/her selection on the form provided with the award letter.

• Option 1: Performance and Payment Bonds: A Performance Bond in the amount of one hundred percent (100%) of the contract amount [...]. In addition, a Payment Bond in the amount of one hundred percent (100%) of the contract amount [...].
• Option 2: Retainage Fee: For the initial term and any extensions, the NCDOT shall retain six percent (6%) from the amount of each invoice as a performance guarantee.

Term

At its discretion, NCDOT may offer extension of the contract for an additional term up to a maximum of five (5) total terms (original term and four (4) renewals).

This contract is a multi-year maintenance contract let pursuant to the provisions of N.C. General Statute §136-28.1(b).