Fitness evaluations conducted for the Clackamas County Rapid Forensic Assessment Program.

Clackamas County is seeking Proposals from vendors to provide Fitness evaluations conducted for the Clackamas County Rapid Forensic Assessment Program.

Notice is hereby given that Clackamas County through its Board of County Commissioners will receive sealed Proposals per specifications until 2:00 PM, November 17, 2026 ("Closing"), to provide Fitness Evaluations For The Clackamas County Rapid Forensic Assessment Program.

The Rapid Evaluation process is designed for defendants with Serious and Persistent Mental Illness who are involved with justice/law enforcement solely due to a mental health reason and are charged with low level crimes resulting in the reduction or avoidance of lengths of stay in jail, and recidivism through the availability of alternative community-based services, programs or treatments.

Contractor shall provide Subject Matter Expertise (SME) services and technical assistance related to a client's fitness to proceed, through forensic psychological evaluations for individuals with serious and persistent mental illness (SPMI) who are in-custody at the Clackamas County Jail. This work will require escorted access to adults-in-custody for forensic evaluations.

Contractor shall complete up to two (2) forensic evaluations per week (104 evaluations per year) and up to 3 (three) out of custody forensic evaluations per contract year as referred by Clackamas County Behavior Health's (CCBH) Community Restoration program.

In-custody Evaluations

• Evaluations are privileged to the defense attorney and funded by the Office of Public Defense Services (OPDS)
• Evaluations must be completed at Clackamas County Jail
• At least one (1) evaluation per week must be cell-side, or within the attorney visiting area if the referral is able and willing to participate.
• If contractor would like to utilize telehealth services for the second evaluation, contractor must have the appropriate telehealth set up to meet all legal requirements.
• Evaluations shall be completed within seven (7) calendar days or less
• Evaluation reports shall be submitted to the defense attorney within fourteen (14) calendar days of the date of the referral. The defense attorney may elect to disclose the work product with the courts.

Out of Custody Forensic Evaluations

- Contractor shall provide up to 3 out of custody forensic evaluations for CCBH Community Restoration program when requested by CCBH Community Restoration program coordinator.

Secure File Transfer

- Contractor shall maintain a secure, encrypted file-transfer platform for the transmission of large files containing sensitive and confidential information necessary to conduct forensic evaluations.

Proposals will only be accepted electronically thru a secure online bid submission service, Bid Locker. Email submissions to Clackamas County email addresses will no longer be accepted. Completed proposal documents must arrive electronically via Bid Locker located at https://bidlocker.us/a/clackamascounty/BidLocker. **LATE PROPOSALS WILL NOT BE ACCEPTED.**

RFP Documents can be downloaded from OregonBuys, Document No. S-C01010-00018188.

Proposal may not exceed a total of 20 pages (single-sided), inclusive of all exhibits, attachments, title pages, pages separations, table of contents, or other information.

Evaluation Criteria

• Proposer's General Background and Qualifications: 0-30
• Scope of Work: 0-45
• Fees: 0-25

The term of the contract shall be from the effective date through June 30, 2031. with the option for two (2) additional two (2) year renewals thereafter subject to the mutual agreement of the parties.

Commercial General Liability: combined single limit, or the equivalent, of not less than **$1,000,000** per occurrence, with an annual aggregate limit of **$2,000,000** for Bodily Injury and Property Damage. Professional Liability: combined single limit, or the equivalent, of not less than **$1,000,000** per occurrence, with an annual aggregate limit of **$2,000,000**. Automobile Liability: combined single limit, or the equivalent, of not less than **$1,000,000** per occurrence.